2016-04-13-TCC-min - Laserfiche WebLink

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Paul Jenkins: John P Carroll’s van will be used to collect banners after the parade. Banners will be stored at Paul’s house after the parade. Wayne: Will pick up the parade number stakes after the parade, with Bob Tracy. Julie: Reminded committee that TCC members have to be posted at the corner of Mass Ave and Worthen Rd, to make sure the parade marching units keep going to the HS parking lot. In the past, units have stopped at the corner and not proceeded to the HS parking lot, causing a parade traffic jam. Florence Del Santo: Jim Shaw and Colleen (?) will be broadcasting the parade from in front of the library. They will need an updated roster before the parade starts. Florence also mentioned that LexMedia will broadcast that the Old Guard will be performing on the weekend. Linda Dixon: Still need more parade ambassadors. TCC suggested that Boy Scouts can be reassigned to march as parade ambassadors if not enough other people sign up. There are 24 sponsors for the parade this year. Linda also asked that the TCC members on golf carts make sure that the parade ambassadors stay close to the units they are attached to. Linda Levitt: Lanyards for the TCC members are ready and were distributed to the members during the meeting. Any lanyards not distributed will be given to Lorain. Patriots Day, Monday, April 18, 2016 New Unit Approved:Lorain announced that the Lexington Police Explorer Post will be added to the parade as a marching unit. Parade Lineup: A draft of the afternoon parade roster was sent to the TCC before the meeting. Those committee members who want to suggest changes to the lineup will gather after the TCC meeting has adjourned. A final roster will be created by Suzanne and 3 versions will be made: one with the units listed in numerical order, one with the units listed in alphabetical order, and one with triple spacing, to be used at the parade check-in desk. Rosters will be distributed to TCC members before the parade. Golf Carts: Only 8 golf carts will be needed on Patriots’ Day so TCC should ask DPW to keep the 2 extras at their facility. TCC members have been assigned to carts. Kim will send out the list. Old Guard schedule: Since the TCC did not receive information about the Old Guard performances until this week, no advertising is possible to be done by the TCC. Lorain asked that some TCC members attend the the Old Guard free concert on Friday evening, April 15 at 7:30 p.m. at Cary Hall, gathering at 6:30. No transportation will be provided by the TCC to the lunch being provided at Brookhaven for the Old Guard. Parade stakes : TCC members should meet at 3:30 pm on Sunday in front of the East Lexington Fire House to help install the stakes with roster numbers. Water distribution: Cases of water will be delivered to the HS parking lot on Monday morning, for use by the TCC. Morning Parade: Lorain reviewed the morning parade roster and the script for the ceremonies on the green after the morning parade. Radios for parade: Paul handed out instructions on how to use the radios. Those TCC members who will be using the radios will gather with Paul after the TCC meeting to see how to operate them. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Suzanne Caton, Co-Secretary Future Meetings: April 27; May 11; May 25; June 8; June 22.