2022-06-22-LEX250-min - Laserfiche WebLink

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Semiquincentennial Commission (Lex250) June 22,2022 Meeting Minutes Pursuant to notice duly filed with the Town Clerk,the Semiquincentennial Commission (Lex250) convened in a meeting via Zoom video conference on Wednesday,June 22,2022 at 3:33 pm as allowed by legislation (S.2475)extending the suspension of certain provisions of the Massachusetts Open Meeting Law. Present:Steve Conners (Reenactment Community),Cerise Jalelian (Town Celebrations Committee Representative),Julie O’Leary (Civic Representative),Mona Roy (Community Representative),Jillian Tung (Music &Arts Representative,left meeting at 4:30 pm),Steve Cole (Community Representative), Paul O’Shaughnessy (Historical Organization Representative),Bebe Fallick (Tourism Committee Representative),Barry Cunha (Business Representative),Suzie Barry (Select Board Member),and Martha Duffield (Guest,Chief Equity Officer,Town of Lexington) 1.The meeting was called to order at 3:33 pm by Ms.Barry. 2.A motion by Mr.Cunha to accept the minutes from the June 8,2022 meeting was seconded by Ms.Barry and approved by roll call vote. 3.Ms.Duffield described her role as Chief Equity Officer for the Town of Lexington and discussed ways in which she could provide guidance to the Lex 250 Commission. a.Her roles are internal and community-facing. b.Internally:She works on talent management,removing bias from job descriptions and hiring,and on data and metrics. c.She also works with town organizations including the police department and some town committees and participates in an equity officers institute. 4.Ms.Barry provided the background of the committee's charge and emphasized that we want to make opportunities open to all,showcase well-known events as well as some lesser-known components. a.The Commission includes representatives of different parts of the community and comprises 5 working groups to manage different aspects of Lex 250 -related events.The group discussed ways in which volunteers can be recruited that are inclusive and welcoming. b.The marquis weekend coincides with Easter and Passover.Ms.Barry has met with interfaith leaders about how best to coordinate activities while being mindful of the holidays. c.Ms.Duffield talked about the seat group with which she works,which is inclusive of different communities.They are streamlining how information is reviewed.Information will be given to Ms.Duffield,then distributed to the seat group.She encouraged Lex 250 members to join the seat group meetings. d.Ms.Barry shared that Shields will provide a playbook to guide publicity and that funding for the website could potentially come out of ARPA funding. e.Ms.Barry reminded the group that after July 15,we would need to have a quorum of members and the Chair physically present to hold a meeting.Other members could participate remotely if those conditions are met. 5.Penny machine update a.We are waiting for feedback from Visitors Center staff regarding logistics and designs.