2021-11-04-MMC-min - Laserfiche WebLink

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Developing the Monuments and Memorials Database • The Monuments and Memorials Reporting Form, detailed version, is now on the website. Danjun offered some ideas for processing submitted reports. • Several suggestions and changes were incorporated to make the reporting form easier to use. • We need to find crowdsourcing outlets for promotion of our database project and distribution of the reporting form, for example the website, group emails and chat lines, the schools, and the Scouts. • The Database Working Group has done some research on the Robbins Cemetery and the Olde Burying Ground, and memorials found inside certain public buildings. They have also drafted a spreadsheet which will be the foundation of our future database. Policies and Procedures Manual George Gamota presented the Fourth Draft from the Working Group, which generated discussion about the wording of the Committee Charge. Currently the policies document describes only the portion of the charge that empowers the Committee to hear proposals for new monuments or memorials. All agreed that the policy manual should contain sections dealing with the other aspects of the Charge, namely: creating a catalogue/database of existing monuments and memorials in town; developing a maintenance and restoration plan for the town's monuments and memorials; and identifying a need for a new monument or memorial within the Committee and initiating a proposal to the Select Board. Glen Bassett will prepare a new draft that distinguishes these various roles. Upon motion moved and seconded, the motion to adjourn was unanimously approved by roll call vote. The meeting adjourned at 8: 50 p.m. Next meeting: December 2, 2021- 7:00 p.m. Respectfully submitted, Bebe Fallick, Secretary