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RECEIVED Town of Lexington 2021 23 IIMov, 4,10 Ipii7"i TOWN CLERK Sustainable Lexington Committee LEXINGTON MA Minutes of Meeting of June 22, 2021 A meeting of the Sustainable Lexington Committee (SLC)was held by Zoom conference. A quorum of seven was present. Members Present: Cindy Arens, Celis Brisbin, Paul Chernick, Todd Rhodes (vice-chair), Dan Voss (chair), Charlie Wyman Members Absent: Archana Dayalu, Rick Reibstein Other Attendees: Stella Carr(Sustainability Director), Joe Pato (Select Board), Mark Sandeen (Select Board), Mike Cronin (Director of Public Facilities), Shawn Newell (Asst. Director of Public Facilities), Chris Bouchard (LHS Facilities Manager), Paul Brown (Project Director, Gordian), Mary Hutton, Jeanne Krieger, Ricki Pappo, Marcia Gens, Lin Jensen. The meeting was called to order at 6:00 pm. Todd referenced the opening statement requested by the Town Manager, and all members present responded that they could hear. 1. Comments from residents; New business There were no comments from residents or new business raised. 2. Presentation of Capital Planning Tool(M. Cronin, S. Newell, C. Bouchard, and P. Brown) • The team from the Department of Public Facilities provided an overview of the capital planning tool being implemented by the department to support the development of a 20- year facilities capital plan. The database tool is designed to assess the condition of existing facilities, evaluate each building based on the Facility Condition Index, and generate estimates for the cost to maintain/update the facilities over the planning time horizon. Key terms include: o Current Replacement Value: the sum of the Asset's System replacement costs derived from RSMeans construction cost data, localized to nearest major city, in this case Boston, MA. Does not include site acquisition and preparation, landscaping,parking, moveable furniture and equipment. o Facility Condition Index (FCI)is the ratio of the cost of the Asset's improvements identified as needed in the years (Requirements) divided by the Asset's calculated replacement value (CRV) and expressed as a decimal fraction of one. 1.