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2018 11-29-CPC-min
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2018 11-29-CPC-min
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Minutes - CPC - Community Preservation Committee
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Minutes of the Community Preservation Committee <br /> Thursday, November 29, 2018 <br /> Parker Meeting Room <br /> Town Office Building <br /> 1625 Massachusetts Avenue <br /> 4:00 PM <br /> Committee Members Present: Marilyn Fenollosa (Chair); Dick Wolk (Vice-Chair); Charles <br /> Hornig, David Horton, Jeanne Krieger, Joe Pato (arrived at 4:03 PM), Bob Pressman, Lisah <br /> Rhodes. <br /> Remote Participation: Melinda Walker joined the meeting remotely at 4:02 PM due to her <br /> physical presence being unreasonably difficult. <br /> Administrative Assistant: Gina Federico <br /> Other Attendees: Wendy Manz, Capital Expenditures Committee liaison to the CPC; Carolyn <br /> Kosnoff, Assistant Town Manager for Finance (arrived at 4:06 PM); Shawn Newell, Assistant <br /> Director of Public Facilities; Bob Phelan, LexHAB (arrived at 4:04 PM); Nathalie Rice, Town Clerk. <br /> Ms. Fenollosa called the meeting to order at 4:02 PM and announced that Melinda Walker <br /> would be participating remotely due to her physical presence being unreasonably difficult. Ms. <br /> Fenollosa also stated that all votes taken during the meeting would be by a roll call vote. <br /> 1) Archives and Records Management/ Records Conservation & Preservation- Ms. Rice <br /> requested $20,000 in CPA funds for the conservation and preservation of historic <br /> municipal documents and records. The funds would be used to continue the program <br /> that is already in place to conserve School Committee Minutes, Board of Registrars <br /> Minutes, and Records of Overseers of the Poor, from the years of 1850 through 1910. <br /> Ms. Rice stated that Lexington's Historical Commission has deemed the documents to <br /> be historical records. <br /> The CPC had general questions about the preservation and archiving process. Ms. Rice <br /> explained that the documents are first preserved and then re-preserved and bound in a <br /> 600 page book that is stored in a climate controlled vault located at the Records Center <br /> in Cary Hall. Northeast Document Center is the company that has been hired to <br /> complete the preservation. Ms. Fenollosa asked where can the documents be viewed <br /> and if only a digital copy is available or can a physical copy be viewed as well. Ms. Rice <br /> responded and said that the preserved documents are archived on the Towns website <br /> 1 <br />
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