2018 11-29-CPC-min - Laserfiche WebLink

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using Laserfiche and that only historians under specific circumstances are allowed to view the physical documents. Mr. Wolk asked if this request is anticipated to be a perennial one since it has appeared before the Committee for numerous years. Ms. Rice stated that it is her intention to request $20,000 a year for the next 5 years from the CPC. Ms. Rice does not have an anticipated end date for her request but noted that with technological advances more recent documents will not need to be preserved because they are being digitally archived daily. It was also stated that documents that are 50 years and older are considered historic and that anything before 1870 must be kept for permanent retention. Ms. Rice extended an invitation to the Committee to tour the Records Center located in the lower level of Cary Hall. The Committee raised the question of priorities. Ms. Fenollosa repeated the earlier statement from Ms. Rice that the Historical Commission did vote to consider the documents to be historic.The project is not a top priority but is small in the grand scheme of things. The CPC voted in a straw poll to support the project (8-0) and 1 "maybe" from Mr. Wolk. 2) Playground Replacement Program Bowman-Bridge School- Mr. Newell requested $302,000 in CPA funds to update and replace the playground equipment and surfacing behind the Bridge Elementary School and playfields. Mr. Newell explained that the goal of the project is renovate and rehabilitate the area so that it confirms to compliance with the Consumer Product Safety Commission (CPSP), American Society for Testing and Materials (ASTM) and the Americans with Disabilities Act (ADA). The project will be similar to the Bowman School renovation which was completed with a surplus of funds to be returned back to the CPA. Mr. Newell stated that there are handicapped children in the neighborhood and an updated park would create inclusivity for not only children but all people with different abilities. Ms. Fenollosa asked about the fate of the current equipment. Mr. Newell responded that they will repurpose what they can and discard the equipment that is past its life expectancy. Mr. Horton asked about the average life expectancy for new equipment and surfacing, as well as any warranties. Mr. Newell stated that with proper maintenance the life expectancy is around 15 years. A 1-year warranty is typical for construction and a 3 to 4-year warranty is standard on most equipment. Mr. Pressman commented that the Department of Public Facilities has a budget of over$10 million and asked why this request should be funded through the CPA instead of the Department of Public Facilities budget. Mr. Newell explained that Public Facilities has budgeted for general maintenance only and that budget is an operating budget.The CPC questioned Public Facilities priorities. Mr. Newell explained that this project is a top priority because of the lack of ADA compliance. 2