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TOWNOFLEXINGTON AdhocCommunityCenterAdvisoryCommittee(AhCCAC) Minutes Date: January 22, 2014 Place and time: Cary Memorial Building, Estabrook Hall, 1:00 .. PM Members Present: Michelle Ciccolo, Chair; Mary Ellen Alessandro; Betty Borghesani; Harry Forsdick; Laura Hussong; Jon Himmel (Chair, Permanent Building Committee); Florence Koplow; Leslie Zales Members Absent: None Liaisons Present:Staff: Linda Vine, Vice Chair of AhCCAC, Town Manager’s Office; Charlotte Rodgers, Human Services; Karen Simmons, Recreation; Committees: Jessie Steigerwald, School Committee; Beth Masterman, Capital Expenditures Committee (CEC); Joe Pato for Norm Cohen, Board of Selectmen (BoS) Liaisons Absent (liaisons only attend as-requested and as-available to address relevant agenda items):Staff: Dorinda Goodman, Information Technology; Shawn Newell, Department of Public Facilities (DPF); Chris Filadoro, Department of Public Works; Koren Stembridge, Library; John Mazerall, Police Department;Chief John Wilson, Fire Department; Committees: Glenn Parker, Chair, Appropriation Committee Steffian Bradley Architects (SBA) Consultant Representatives: Teresa Wilson, Joe Sirkovich, Ashley Jordan Also present:Pat Goddard, staff, DPF; Mark Barrett, staff, DPF; Sheila Butts, staff, Recreation Department; David Kanter, CEC; Bob Pressman, Community Preservation Committee & Lexington Housing Partnership Board; Rich McDonough, Town Meeting Member & Town Celebrations Subcommittee; George Burnell, Town Meeting Members Association; Jerri O’Neill, Council on Aging volunteer; Christina Mackey, Senior Center volunteer; Ellie Noz, Senior Center volunteer Recording Secretary: Sara Arnold The meeting was called to order by Ms. Ciccolo at 1:10 .. PM 1.January 27, 2014 BoS Presentation : Ms. Ciccolo asked for comments on her draft presentation to the BoS that had been distributed. The following comments were made/discussed: The detailed cost estimates for a supplement to Phase 1of the Community Center project (being called Phase 1A) are not yet ready but it is clear that the fall 2013 Special Town Meeting (STM) approved funding will not be adequate to cover the recently identified Phase 1A recommendations. Additional elements are being pursued as Phase 1B. These include a sidewalk from Marrett Road, some work on the envelope of the building, potential improvements to improve access to the grounds from the mansion, and Heating, Ventilation, and Air Conditioning (HVAC) upgrades that were initially going to be phased in. There is an urgency for getting Town Meeting approval for Phase 1A funds because those aspects of the project are planned to be bid and a contract awarded in April. It is likely that this funding request will go th to the spring 2014 STM, which will commence on March 24 and be closed that night or shortly thereafter. Funding for Phase 1B can be presented to the Annual Town Meeting (ATM), which will also begin on March 24, 2014, but won’t be closed until later in the spring. The BoS will determine how many warrant articles relating to this project will be needed for the STM and/or ATM. The target for opening the Community Center is now December 2014. A discussion about having an Executive Director for the Community Center will take place as program plans are explored and developed. The following points were made: