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Ms. Vine suggested that having some experience using the building would help inform this discussion. The earliest time for requesting funds for any new positions will most likely be at a fall 2014 STM. The Community Center’s hours of operation will be impacted by the availability of staff. Unlike many other Towns, Lexington has a DPF, which will cover some of the responsibilities that might otherwise be assigned to an Executive Director. The DPF FY2015 operating budget includes funds for maintaining the new Community Center. It is necessary to review the need for an emergency access road with the fire department now that the BoS has decided to postpone Phase 2 of the Community Center project. Mr. Himmel asked that the HVAC scope of work expected in Phase 1B be better defined prior to the th January 27 presentation to the BoS. He suggested that with proper planning and some added Phase 1 construction work, disruptions could be minimized once the facility is occupied. Ms. Ciccolo will change some of the wording in the draft report to the BoS to reflect comments made: The bullets about the use of gym space after the new Estabrook Elementary School is opened will be consolidated. Ms. Steigerwald urged this Committee to start a conversation with the School Committee about sharing space, including the gym at the new Estabrook School. She recommended that this discussion start as soon as possible. The report won’t present a position regarding the preferred sequence of Phase 2 elements; i.e. there won’t be a position on whether a gymnasium or large multi-purpose room should be built first if Phase 2 is pursued in different parts. The report will identify pros and cons for each option. There will be an opening paragraph about the goal for this project to reflect Ms. Hussong’s comments, which stressed the concept of creating “community”. She noted that the central idea of the facility is more than space and programs; it should become “the soul of Lexington”. The Phase 1B HVAC upgrades will be specifically discussed in the report to explain why these upgrades will be done after the building is opened rather than prior, despite the disruption that will occur. Mr. Goddard noted that although certain areas will not be usable for four to six weeks while the work is done, this has been done at other buildings. The work can often be done at night, over weekends, or when demand is light. Until this work is done, it may be difficult to have optimal temperatures in some rooms, particularly when it is especially hot or cold, but the conditions are not hazardous. There was a motion and second to endorse the report to the BoS with the edits identified during the discussion. The motion passed. VOTE: 8-0 th 2.Updated Work Plan: It was agreed to hold a meeting of this Committee at 8:00 a.m. on January 27. This th will allow final discussion before meeting with the BoS that evening. There will be a meeting on February 4 th at 10:00 .. and on February 12 at 8:30 .. AMAM 3.Community Center Open House Discussion: A full discussion of the comments collected at the December 14, 2013 Open House was postponed until the next meeting. Mr. Forsdick briefly reviewed the distributed material that he and Ms. Koplow developed with the help of other Committee members. Three documents provide factual information about the comments. A fourth document presents recommendations that stem from the data. There is also a PowerPoint presentation that will be made at the next meeting. He believes that the information will assist this Committee in its future deliberations and help facilitate good discussions. Ms. Ciccolo noted that with the structural issues being addressed, it is time to look at programming. A process will be needed for evaluating how the building will be used. This Committee was urged to read the material in preparation for the next meeting. 4.Minutes: There was a motion and second to approve the Minutes for January 8, 2014 and January 15, 2014, as amended by Mr. Himmel. The motion passed. VOTE: 8-0 5.Correspondence and Outreach : Ms. Rodgers reported that in response to an email requesting suggestion boxes for input regarding the Community Center, three such boxes have been ordered. They will be put in the library, at the Town Clerk’s office and at the Senior Center. 2