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sM °R "1 TOWN OF LEXINGTON oa f 4 Ad hoc Community Center Advisory Committee (AhCCAC) A Minutes 4f AMl,1 � + E k1NG'S O Date: September 16 2013 Place and time: Cary Memorial Building, Estabrook Hall, 8:00 A.M. Members Present: Michelle Ciccolo, Chair; Betty Borghesam; Harry Forsdick; Laura Hussong; Florence Koplow; Leslie Zales, Mary Ellen Alessandro Members Absent: none Liaisons Present: Linda Vine, Vice chair of AhCCAC, Town Manager's Office; Karen Simmons, staff, Recreation; Charlotte Rodgers, staff, Human Services; Norm Cohen, Board of Selectmen; Jon Himmel, Permanent Building Committee; David Kanter for Beth Masterman, Capital Expenditures Committee; Glenn Parker, Appropriation Committee; Dorinda Goodman, staff, Information Technology Liaisons Absent (liaisons only attend as- requested and as- available to address relevant agenda items): Alessandro Alessandrini, School Committee; John Wilson, Chief, Fire Department; John Mazerall, Police Department; Chris Filadoro, staff, Public Works; Shawn Newell, staff, Public Facilities; Koren Stembridge, staff, Library Consultant Representatives Present from Steffian Bradley Architects (SBA): Teresa Wilson; Richard Berry; Joe Sirkovich Also present: Pat Goddard, staff, Facilities; Mark Barrett, staff, Facilities; Sheila Butts, staff, Recreation; Deb Manger, Board of Selectmen; Joel Adler, Town Meeting Member; Stew Kennedy, resident Recording Secretary: Sara Arnold The meeting was called to order by Ms. Ciccolo at 8:05 A.M. 1. Opening Comments: After introductions, Ms. Vine reported that staff is working to address questions and requests identified at the September 12 meeting. They are developing a matrix that prioritizes programs for moving into the Marrett Road facility during the interim period. Each program /element is being ranked as mission critical (move immediately), desirable (would like to move but can wait), or remain in place. 2. Interim Plan Presentations: Recreation: Ms. Simmons reviewed highlights from her September 12 presentation, noting that trends and demographics are continually changing. Finding indoor space is especially challenging; Cary Hall renovations will further impact space availability. The new Community Center will help address this issue while enhancing the synergy between Recreation and Human Services and expanding social bonds. She wants to move as many community programs as possible to the Marrett Road building for the interim period. Space will determine what must wait until the final plan is implemented. Human Services: Ms. Rodgers noted the importance of additional space for her department. Private rooms for consultations are needed. The new facility will allow expanded programs, additional service hours, and the use of outdoor space. The Human Services department currently uses 9,000 square feet in the Muzzey building. The new facility has 32,000 square feet so there will be no problem with moving everything that is currently located in Muzzey. It hasn't been