2013-09-16-CCAC-min - Laserfiche WebLink

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determined whether to move the Transportation Services office, now located in the Town Office Building. Using a PowerPoint presentation, SBA staff provided updated material in response to requests at the September 12 meeting. Ms. Wilson emphasized that the current allocation of space could change in the final plan but it is expected that the structural changes made for the interim plan, e.g. mechanical, electrical, plumbing, will remain in place. A timeline for the interim plan showed the design phase taking five weeks, and one week for staff to review the plan. It is estimated that construction will take several months, resulting in an early May construction completion date. Interim Occupancy Plan Discussion: The following clarifications were made by staff and SBA: • The Senior Center currently has a room (approximately 1,500 square feet) that can seat 100 people. As many as 90 people attend special luncheons. The largest classes serve 40 individuals. • If a room is to be used for more than 49 people, more stringent code requirements apply. • A building is not considered empty during construction. Leaving the building empty over an extended period of time would trigger an increase in insurance. • A May completion date provides six months to work at determining how the long term plan influences the short-term plan. • The estimated costs indicate a range based on +/- 25 %. • The estimated costs include funds for security, communication and contingency needs. They also include WiFi connectivity, although installation and use require a policy decision by the Town. • The cost estimates do not include an egress road or any other outside work, except for adding a ramp for accessible access to the rear entrance. • Much of the furniture that is now in the building is being given to the Town. • Ms. Goodman is evaluating electronic equipment that is being left for the Town. 4. Committee Concerns /ACTION ITEMS: This Committee shared concerns and requests, including: • The Fire Department needs to comment on the plan. • The current costs should be compared with the estimated costs created by the Cecil Group for the Ad hoc Facilities Master Planning Committee. • Decision makers will need more detail, including assumptions, regarding costs. • The timeline needs to demonstrate when the long term plan will be implemented. 5. Interim Plan Recommendation for the Selectmen: This Committee reviewed the three -part draft Recommendation for the Board of Selectmen prepared by Ms. Ciccolo regarding the move of two departments into the new Marrett Road facility. Some clarifying edits were identified. There was discussion about this Committee's position on moving all of the Human Services functions currently located at Muzzey to Marrett Road. After commending this Committee for tackling a difficult task, Ms. Manger urged them to avoid getting paralyzed about details involving Muzzey. She described three reasons for the Town to vacate the Muzzey facility and move to Marrett Road in May: • Combining municipal functions in a residential facility such as Muzzey is not advisable; it results in various conflicts, including program limitations. • There are safety and health issues at Muzzey that need to be addressed if Human Services remains there. These have financial implications. • Muzzey is not a good fit for the Senior Center. Mr. Parker added that it is urgent to move out of Muzzey, and the Committee should seek the least expensive way to accomplish this in the interim plan. Staff expressed their support of this move. A motion was made and seconded to add a bullet to the first part of the draft Recommendation to reflect this Committee's support for moving all of the Human Services programs and offices out of Muzzey as part of the interim plan. The motion passed. VOTE: 7 -0