2012-04-12-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 12 April 2012 7.16 Mosaic 12/1/11 There has been discussion about saving the Estabrook logo mosaic, so the construction of the mosaic is being tested for contaminants during December break. 3/8/12 No asbestos was found in the wall. Options are to replicate on a mural or move existing to new school. 7.17 Traffic Clarification 12/8/11 PBC discussed the need for clarification as to the extent of involvement of the ETF committee with traffic concerns on the Estabrook site. Peter Johnson will communicate a reminder to the ETF that the PBC has responsibility for oversight of traffic concerns within the Estabrook site and that while they will seek a recommendation from the ETF on the amount of queuing that may be required based upon their work leading to the property line, it is the PBC who should coordinate the actual design and layout of this work on site with the architect and traffic consultant. 1/5/12 ETF has not met since the 12/8/11 PBC discussion above. 2/9/12 Michelle Ciccolo, Chair of Estabrook Task Force, updated PBC on recent meetings and public concern. A discussion of school deliveries involving 18 wheel vehicles and queuing of traffic for pick up. ETF is drafting their recommendations. The PBC and School Committee voted in favor of the schematic design prior to its submission to the MSBA. The PBC sees the value of the vehicle management that brings the students, parents and staff in the front of the building without the need to walk across vehicle paths and that the deliveries are in the back beneficially located away from the pedestrians. Motion: The PBC suggests that Robinson Road be upgraded to accommodate fix body delivery vehicles similar to those used today and that larger 18 wheeled vehicles be precluded from using Robinson Road once the building is occupied. Motion: Jon Himmel 2 Eric Brown Vote: Unanimous 7.19 Contract bride 12/8/11 DPF advised that a strategy will need to be developed to use remaining available funds from current authorization to bridge gap of professional services at the conclusion of the study phase of the project to allow continued development of the project or subsequent phases until town meeting authorizes additional funding. 1/5/12 Proposals needed in advance of next meeting 1/19/12 Staff will work with Walsh to develop scope and fee documents for both Walsh and DiNisco and should have information by February 9 meeting 1/26/12 DPF working with RF Walsh to have information available for 2/9/12 meeting. 2/9/12 Motion for DD fee, $434,000 for the designer and $45,000 for OPM full DD phase, divided into DD1— schematics to 4/2/12 town vote not to exceed available funds. After affirmative town vote balance of fees will be authorized. Motion: Jon Himmel 2 Phil Coleman Vote: Unanimous 7.20 RF Walsh Collaborative Partners Contract Extension 3/22/12 RF Walsh presentation on fee proposal for balance of project. Discussion of cost differences in OPM fee for 149 job vs 149A job and responsibilities of each OPM staff member. PBC Suggest cost savings in combining Site Manager and Project Manager, RFW to evaluate and report back at next PBC Meeting. 3/29/12 RF Walsh presented an updated contract for services which combined PM and Site manager roles, bringing proposal from 4.5% to 3.73 %. Motion: To approve RF Walsh contract in the amount of $1,162,000. Motion: Peter Second: Dick Vote: 7 -0 Page 7 of 10