2012-01-05-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 1 -5 -12 7.0 Estabrook Elementary 7.8 Estimates 9/8/11 PBC requested info on estimates in Schematic Design. RF Walsh stated that there was one completed by the architect and one completed by Walsh. RF Walsh advised that the MSBA limits reimbursement on site work to +/- 8% of building costs, so town may have reduced reimbursement if site costs are in excess of the limit. 10/27/11 It was reported that very early cost modeling was showing the Estabrook project cost in the ballpark of 36 to 37.5 million 12/15/11 Cost Summary tables were presented by RF Walsh, dated 15 December 2011, for various design options, with a cost range of $38,894,133 to 42,783,546 for the preferred option 3C. General discussion on overall costs took place along with discussion on reimbursement percentages from the state. There was some discussion from the PBC that Walsh and DiNisco should be cognizant of % of reimbursement and not position the project such that expected reimbursements reduce. It was discussed that the furniture and technology allowances by MSBA may not serve full needs of school and may require increases. 1/5/12 Two cost estimates will be developed for schematic design phase and will be reviewed with PBC on 1/26/12 meeting, but the two estimates will not be reconciled by that night. 7.9 Schedule Received schedule 9115111, designer agreement should be resolved by early next week. PBC would like to see a copy. 10/27/11 March 2012 — MSBA Approval January 2013 — Start of Construction September 2014 - Occupy Building 1/5/12 ECC meeting in February and PBC would like to hear what feedback was from ECC. 7.10 CM at Risk versus Design Bid Build For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 12/8/11 There was continued discussion on the CM @ risk process which included the review of a table of data presented by RF Walsh on the shifting of responsibilities of participants in the project management process as well as financial and scheduling impacts. Given the potential of negligible cost differentials and potential improvement to scheduling and tighter document development the PBC elected to continue the project with the CM at Risk process. Motion to approve and implement the Construction Manager @ Risk process on the Estabrook School project, understanding that improvements to scheduling, document and construction control provided through the construction manager at risk process will be an added benefit to the project. Motion: Phil Coleman 2" d : Dick Perry Vote: Unanimous 12/15/11 Minor discussion on possible cost impacts to CM at Risk process versus cost or schedule savings but no changes to determinations made to date. 1/5/12 Need Sub - Committee for CM @Risk selection which needs 2 members of PBC. PBC would like to know scheduling commitment needed for this sub - committee and to have this at next meeting. Page 4 of 6