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PBC Meeting Minutes <br />01 December 2011 Meeting <br />7.10CMatRiskversusDesignBidBuild <br />10/27/11 <br />TherewasdiscussionontheprosandconsofCMatRiskcontracts. <br />ItwasdiscussedthatdecisionsonCMatRiskmayneedtobemadenolaterthanDecember. <br />PBCrequestedatableofresponsibilitiesbedevelopedtodemonstratet©šx­andConsofCMatRiskversusconventionalbid/build. <br />11/17/11 <br />RFWalshreviewedpowerpointondifferencesindeliverymethod. <br />DPFraiseddiscussionpointsonwhyhavingaCMatriskcouldbebeneficialtotheprojectandtheTownespeciallyonscheduling <br />issues. <br />Issuesdiscussed,risk,schedule,cost,phasing&logistics,process <br />ItwasagreedthatadecisionneededtobemadebyDecemberasthereareseveralstepstogothrutogetCMonboard. <br />PBCaskedforconsultantstoprepareupdatedschedulethatshowsimpactofCMatRiskandEarlysiteworkwithmilestones,as <br />discussionindicatedthereshouldbeschedulebenefitsbuttheyarenotshownonschedulepresented. <br />Also,tohaveRFWalshdistributetheRFQforCMatRiskasPBCreviewmayhelpdecisionprocess. <br />12/1/11 <br />TherewascontinueddiscussionontheprosandconsofCMatRiskalthoughnodecisionshavebeenmadeastherearestill <br />questionsovercostimpactandbenefittoschedule.APBCmemberhasvolunteeredtocontactRFWalshanddevelopawayto <br />documentorbetterdefinethe¦©šx­andconsorresponsibilitiesandperhapscostsforthenextPBCmeetingsreview. <br />7.11ModelSchool <br />10/27/11 <br />ModelSchoolparticipationearnsanadditional5%reimbursementbutitispresentlyunclearifweareeligibletoparticipateinor <br />pickaModelSchool. <br />7.12StudyOptionsRenovationversusNewConstruction <br />11/17/11 <br />DDPpresentedapowerpointonstudyprogresswhichoutlinedspaceneedsprogramandsitedevelopmentoptionslookingat <br />access,renovationandadditionornewconstruction,beit2storyor3story. <br />PBCwillbeaskedtovoteattheirnextmeetingtosupporteitherarenovationandadditionoptionoranewconstructionoption. <br />12/1/11 <br />DDPpresentedapowerpointoutliningtheworktodateandbeginningtheconversationsonthemanyelementsoftheproject <br />thatneedtobeconsideredduringdesign,suchasdesignfeatures,aesthetics,buildingentry,library,classroomorganization, <br />lockers,playground,cafeteria,gymnasium,etc. <br />Theprogramwasagainconfirmedinthe8990,000sfrange. <br />ThecommitteediscussedtheletterreceivedfromDDPregardingthepreferredschematicstudyandrecommendationstothe <br />MSBA. <br />Motiontoacceptletterfrom01December2011fromDDPtoLSBCtoapproveofthedevelopmentofoptions2,3and4to <br />provideforanewEstabrookElementarySchoolonthevacantportionofthesiteforthereasonsoutlinedinsaidletter. <br />nd <br />Motion:DickPerry2:JoeMcWeeneyVote:Unanimous <br />7.132Storyversus3story <br />11/17/11 <br />DDPfeltthatDiscussionon2storyvs.3storyshouldfirstfocusonrespondingtotheeducationalneedsandthenlookatother <br />impacts.PBCwantstobepartofthesediscussionsinconsideringconstructionandoperatingcostdifferences.DDPstatedthat <br />thereisa13%reductioninoperatingandconstructioncostswhengoingfrom2storyto3story. <br />7.14SchematicDesign <br />11/17/11 <br />PBCrequestedthatsomediscussiontakeplacewithDDPandPBCoverdesignstylesandaestheticsasthearchitectsshouldbe <br />awareofwhatgeneraldirectionthePBCfeelsthedesignshouldbesoasnottowastevaluableandlimitedtimeindesignphase. <br />DDPstatedthatSDdeliverableswouldinclude: <br />CostEstimates,NarrativeonSystems,NarrativeonSite,Narrativeonfinishes,Plans,Elevations,sections,Renderingandpermitting <br />issues <br />Page 6 of 7 <br /> <br />