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PBC Meeting Minutes <br />02 November 2011 Meeting <br />AFurniturebudgetneedstobeaddedtoindirectcoststoaccountfornewclassroomfurnitureintheaddedclassroomsandthe <br />renovatedlibrarycheckoutdesks. <br />‰ <br />‰ <br /> <br /> <br />DiscussiononsecondshiftconstructioninCentralcoreareas,preferredoverregulardayshift.Itwassuggestedthatallafternoon <br />programmingatbothschoolsshouldberelocatedtootherbuildingsduringtheconstructionphases. <br />Keydateswithinthesummerconstructionsequencesshouldbeidentifiedandincludedinthespecssopthattherearemidsummer <br />milestonestohelpkeeptheprojectontrack. <br />PBCstillhasconcernforthephasingandtheschedule. <br />9/8/11 <br />Questionwasaskediftherewasanythoughtofputtingtheadministrativeareaintotrailers?AnsweristheAdministrativestaff <br />mustbeinthebuilding. <br />UpdatedPhasingplanswerereviewed,howevertherewasadisconnectbetweenthearchitectsandtheprincipalsinthelogisticsof <br />swingspaceforstaffwithinthebuildingtofreeupadministrativeorcentralcorridorspacesforrenovation.Thisissuetobe <br />reviewedfurther,however,theoverallthemewastoallowforconstructionofportionsofthecentralcorridorspacesafterthe <br />summerbreakbutduringoffhoursorsecondshiftonly. <br />PBCaskediflayingouttheswingspacewasincludedthearchitectsworkandtheyconfirmed. <br />10/13/11 <br />Jon,PeterandCarlattendedaphasingreviewmeeting.Abulletedlistofdiscussionpointswasdevelopedanddistributed. <br />Someoftheareasofconcernandprimarydiscussionpointsfocusedaroundstatusoftheelectricalplans,locationofverizonduct <br />bank,abatementworkintunnels.DPCwastosendupdatedelectricalplansforadditionalreview. <br />4.11WindowPatternsandOperation <br />5/12/11 <br />DPCpresentedthreewindowdesignsA,BandC.ArchitectsliketypeC.Discussionfollowed.Bhasmostoperableunits,Atheleast, <br />Teachersandstaffwillwantmostoperableunits,whynotDoubleHung,DPChassafetyconcernondoublehung,questiononcosts <br />changesforoperableunits. <br />Architectstoreportbackatnextmeetingoncostsofoperableunits. <br />6/9/11 <br />Discussiononhungwindowsversusprojectingwindows.DPFtoforwardinfoonhungwindowsinFiskeandorHarrington.PBC <br />requestscostoptionsondoublehungwindows. <br />9/8/11 <br />DPChasdesignfordoublehung‘costinbudget+/$800,000.PBCverifiedthatschoolcommitteewasawarethat$10,000 <br />energybenefitonwindowreplacementhadaboutan80yearpayback. <br />10/13/11 <br />Windowsinbasescopeasestimatesits,howeverPBCcanhavethewindowsbecomeanaddalternate. <br />4.12Projectschedule <br />5/12/11 <br />Projectschedulewasbrieflydiscussed;howeverfinaldecisionsonbidperiod,townelections,andTownMeetingmayrelyon <br />outcomeofTownBudgetSummitmeetingtobeheldinJune. <br />9/8/11 <br />ScheduleforCDcompletiontoearlyNovember. <br />10/13/11 <br />ConstructionDocumentsarescheduledforcompletionon11/3/11. <br />LexingtonwillneeduptodatecopiesforMEPdocumentreview. <br />Contractorprequalificationdeadlinesneedtobescheduledintoproject. <br />11/3/11 <br />FinalDocumentsdue11/3 <br />DrawingstogotoMEPreview <br />VariancerequesttobesenttoPlumbingBoardforunisextoiletinkitchen <br />PreQualificationofContractorsdue11/22 <br />Page 5 of 10 <br /> <br />