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PBC Meeting Minutes <br />13 October 2011 Meeting <br />7.4SiteSurveyandBorings <br />8/11/11 <br />Itwasrecommendedthatthetownpursuesitesurveyandsoilboringsnowsothatarchitectwillhaveinformationintimelyfashion. <br />RFWwillassistindevelopingRFQforscopesofworkandinsolicitingquotes. <br />Motion:PBCauthorizedtheapprovalofupto(nottoexceed)$50,000forthepurposesofengagingsitesurvey <br />work/wetlandsflaggingandsoiltestborings/geotechnicalconsultingfortheEstabrooksite. <br />nd <br />Motion:CarlO.2:PeterJ.Vote:40 <br />9/8/11 <br />5bidsonGeotech.serviceswerereceived.Contractawardedat$19,500.Startedonsitethisweek. <br />ALandSurveycontractwasalsoawardedat$13,500andthesurveyorisonsite. <br />7.5Programming <br />8/11/11 <br />RFWalshrecommendedthattheschooldepartmentbegintoconsiderprogramofneedsforEstabrookschoolasselecteddesigner <br />willneedtohitthegroundrunning.RFWadvisedthereisatemplateavailablefromtheMSBAforschoolprogramming.Acopywill <br />besenttotthesuperintendant. <br />SchoolDept.shouldidentifywhoneedstobeapartofdesignteamandgetthemorganizednowtobereadytomeetwitharchitect. <br />PreliminarythoughtsonparticipationtobeapprovedbytheSuperintendantwere:Superintendent,AsstSuptCurriculum,Asst.Supt, <br />specialservices,Principal,selectteachers. <br />9/8/11 <br />TheSuperintendenthasretainedaprogrammerandiscurrentlyworkingonthismatter. <br />10/13/11 <br />Itwasdiscussedthattheprogrammingwasnearcompletionandthatanapproximately85,000sfprogramwastheresult. <br />7.6CommunicationPlan <br />9/8/11 <br />RFWalshrequiredbyMSBAprocesstoproduceCommunicationPlandraftcirculated. <br />RFWalshwillsendelectronically. <br />7.7Website <br />9/8/11 <br />Inprocessofbeingprepared.Communitywillbeabletologinforinformation. <br />9/15/11 <br />Workingwithwebdesignernowandhopetohaveitupnextweek. <br />10/6/11 <br />Websitecontentdiscussed.Workinggroupsessionsnottobepostedonwebsite. <br />7.8Estimates <br />9/8/11 <br />PBCrequestedinfoonestimatesinSchematicDesign.RFWalshstatedthattherewasonecompletedbythearchitectandone <br />completedbyWalsh. <br />RFWalshadvisedthattheMSBAlimitsreimbursementonsiteworkto+/8%ofbuildingcosts,sotownmayhavereduced <br />reimbursementifsitecostsareinexcessofthelimit. <br />7.9Schedule <br />Receivedschedule9/15/11,designeragreementshouldberesolvedbyearlynextweek.PBCwouldliketoreview. <br />Page 9 of 10 <br /> <br />