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PBC Meeting Minutes <br />13 October 2011 Meeting <br />4.10PhasingPlan <br />‰ <br /> ‰ <br /> <br /> <br />DPCpresentedapreliminaryphasingplanthatcarriesthemajorityofworkovertwosummerswithsecondshiftworkandweekend <br />orschoolholidayworkconsidered. <br />Questionsandconcernsraisedincluded: <br />Wastheestimatebasedonsuchaphasingplan,DPCconfirmedyes. <br />Generalconcernovertheabilityofthecontractortocompletetheworkinthetimegiven <br />AdministrativesectionneedstobeincludedinPhase1work. <br />Aresufficientexistingconditionssurveysbeingcompletedtoavoiddelaysandchangeordersduringconstruction? <br />Awrittennarrativeofthephasingplanwasrequested. <br />‰‰ <br /> <br /> <br />Concernwasagaindiscussedoverthecontentandqualityofthephasingplansandspecsandadditionalinformation,i.emore <br />detailedplan,shouldberequestedfromDPC.DPFwillfollowup. <br />‰‰ <br /> <br /> <br />Generaldiscussionoverthetightscheduleandconcernforcompletingphasesontime. <br />Dr.AshaskedhowconfidentDPCwasincompletingworkattheendofeachsummer.DPCrespondedthattheyfeltgoodaboutitas <br />longasthebidprocessgaveusagoodcontractor.FurtherDPCfeltthatprequalifyingbidderscouldworkinourfavorforthisissue. <br />ContractneedstobesignedbymidMarchtoApril1tostartspringwork.Timewillbeneededatthebeginningandendofeach <br />summertomoveClassroombelongingsinandoutofplannedrenovationareas.WorkisincludedinphasingplanforstartinginApril <br />fornewboilerroomconstruction.Night&weekendworkisscheduledthroughtheconstructiondurationwithdoubleshifts <br />anticipatedduringthesummermonths. <br />Athreesummerprojectwasbrieflydiscussedbutnotlookeduponfavorably. <br />AFurniturebudgetneedstobeaddedtoindirectcoststoaccountfornewclassroomfurnitureintheaddedclassroomsandthe <br />renovatedlibrarycheckoutdesks. <br />‰ <br />‰ <br /> <br /> <br />DiscussiononsecondshiftconstructioninCentralcoreareas,preferredoverregulardayshift.Itwassuggestedthatallafternoon <br />programmingatbothschoolsshouldberelocatedtootherbuildingsduringtheconstructionphases. <br />Keydateswithinthesummerconstructionsequencesshouldbeidentifiedandincludedinthespecssopthattherearemidsummer <br />milestonestohelpkeeptheprojectontrack. <br />PBCstillhasconcernforthephasingandtheschedule. <br />9/8/11 <br />Questionwasaskediftherewasanythoughtofputtingtheadministrativeareaintotrailers?AnsweristheAdministrativestaff <br />mustbeinthebuilding. <br />UpdatedPhasingplanswerereviewed,howevertherewasadisconnectbetweenthearchitectsandtheprincipalsinthelogisticsof <br />swingspaceforstaffwithinthebuildingtofreeupadministrativeorcentralcorridorspacesforrenovation.Thisissuetobe <br />reviewedfurther,however,theoverallthemewastoallowforconstructionofportionsofthecentralcorridorspacesafterthe <br />summerbreakbutduringoffhoursorsecondshiftonly. <br />PBCaskediflayingouttheswingspacewasincludedthearchitectsworkandtheyconfirmed. <br />10/13/11 <br />Jon,PeterandCarlattendedaphasingreviewmeeting.Abulletedlistofdiscussionpointswasdevelopedanddistributed. <br />Someoftheareasofconcernandprimarydiscussionpointsfocusedaroundstatusoftheelectricalplans,locationofverizonduct <br />bank,abatementworkintunnels.DPCwastosendupdatedelectricalplansforadditionalreview. <br />4.11WindowPatternsandOperation <br />5/12/11 <br />DPCpresentedthreewindowdesignsA,BandC.ArchitectsliketypeC.Discussionfollowed.Bhasmostoperableunits,Atheleast, <br />Teachersandstaffwillwantmostoperableunits,whynotDoubleHung,DPChassafetyconcernondoublehung,questiononcosts <br />changesforoperableunits. <br />Architectstoreportbackatnextmeetingoncostsofoperableunits. <br />6/9/11 <br />Discussiononhungwindowsversusprojectingwindows.DPFtoforwardinfoonhungwindowsinFiskeandorHarrington.PBC <br />requestscostoptionsondoublehungwindows. <br />9/8/11 <br />DPChasdesignfordoublehung‘costinbudget+/$800,000.PBCverifiedthatschoolcommitteewasawarethat$10,000 <br />energybenefitonwindowreplacementhadaboutan80yearpayback. <br />10/13/11 <br />Windowsinbasescopeasestimatesits,howeverPBCcanhavethewindowsbecomeanaddalternate. <br />Page 5 of 10 <br /> <br />