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PBC Meeting Minutes <br />15 September 2011 Meeting <br />Afterconsiderablediscussionthroughseveralsubcommitteemeetings,currentdrawingsincludeaddingskylightsin1interior <br />classroomateachschool. <br />4.18BOSPresentation <br />6/9/11 <br />PBCdiscussedhavingameetinginlateJulyorearlyAugustandinvitingBOS/EnergyCommittee/CPC/CEC/TownManager. <br />Itwasdiscussedthattheformatofthepresentationmightbebestbaseduponthephasingplan. <br />9/8/11 <br />GeneraldiscussionaboutinvitingBOSorotherstopresentationonprojectwithschoolcommitteebutnotresolved. <br />EricBrownwillcontactCarlValenteaboutBOSrepresentation. <br />4.20Entrance <br />6/9/11 <br />Currentscopehasnoplansformodificationsatthebuildingentrancediscussiononremovingexistingentrancecanopyandadding <br />newcanopywithnewwalksandlandscapingtoimproveschoolentrance.Itwasproposedthatthiselementoftheworkcouldgoa <br />longwayinsolicitingsupportfortheproject. <br />9/8/11 <br />SchoolCommitteevotedtomakeentranceanalternate,willrequirelighting.AfeeproposalfromDPCby9/15/11isneeded. <br />4.21ReviewofDesignDevelopmentEstimate <br />7/14/11 <br />DPCreportsprojectdesigndevelopmentestimateis$2,834,515overestimatedSchematicDesignprojections. <br />DPCattributedsomeofthesecostincreasesto: <br />materialprices,ductwork,pipeandwiregoingup. <br />Generalconditionsoriginallyasapercentage.Needfordoubleshiftsinthesummer. <br />Complexitieswerenotanticipated. <br />Discussionensuedonwaystobestpresentandunderstandthecurrentcostestimatesanddeterminewhereoverrunsmightbe.It <br />wasagreedthatanadditionalmeetingwouldberequiredwithfurtherrefinementoftheestimatebyDPC. <br />7/21/11 <br />DPCpresentedsummaryofprojectcostandreviewed <br />Manywouldliketomoveforwardwiththeprojectbutitisimportanttounderstandwhythenumberswentup. <br />Alsoitneedstobedeterminedhowreliablethecurrentnumberswillprovetobe. <br />DPCisconfidentthatthescopeisfullycaptured,butthereisalwaysthepossibilityofmarketchanges. <br />Alsoitwaspointedoutthattherearenofiguresinbudgetfornightlycleaningduringconstruction;andthisshouldbeaddedin. <br />Otherdiscussionsincludedwhatcanberemovedfromtheaddedscopetogetclosertotheoriginalbudgetnumber? <br />Whatisthepaybackonthenewwindows? <br />PBCwouldlikeDPCtoputtogetheralistofalternatestogetbacktothe19.3number. <br />DiscussiononOptionalSeismicbracingforBridge,thoughtswerethatifitisnotrequiredatthistimeandcanbedonewhenroofis <br />replacedinthefuturethenpossiblywaituntilthentodoso,howeveritwouldbehelpfultoknowwhatkindofseismiceventwould <br />causefailure.Currentlynoseismicbracingisbeingaddedunlesscoderequired. <br />Discussiononnewentrancecanopiesincludedfavorablecommentsonaverynicedesign.Somefeltthatiftheprojectcanafford <br />themitwouldbeapossibleadd,howevercurrentchangesinoverallprojectcostsneedtobeunderstoodfirst. <br />Summaryofdiscussions: <br />DPCtokeepmovingforward. <br />Aclearerexplanationofincreasedcostisneededpriortonextmeetingscheduledfor8/11/11. <br />If/Howcanwegetbackto19.3million? <br />ListofDesignScope/Deducts <br />Addalternates <br />9/8/11 <br />DPCreportsthatcostfornightlycleaningduringconstructionwasaddedtothebudget. <br />Page 7 of 12 <br /> <br />