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PBC Meeting Minutes <br />21 July 2011 Meeting <br />2.73FluidDistributionSystem <br />Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent <br />meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. <br />7/13/10 <br />Partsareonorderforinterfacingsystemwithexistingtankmonitoringsystemandspillboxes,whenreceivedsystemwillbe <br />complete. <br />12/14/10 <br />WasteOilHeater&FluidDistributionSystemat98%complete <br />5/12/11 <br />DPFwaitingonfinalcompletion <br />6/9/11 <br />SysteminstallationComplete <br />2.82WashBay <br />04/13/10 <br />ThePBCtouredthevehiclecarwashareatoreviewthecurrentconditionsoferosion,paintdecay,waterseepageandequipment <br />operation.SeeHKTemailof12810andHKTlettersof2410and32510andRWSullivanmemoof51210. <br />AftermuchdiscussionofthemanyissuesinvolvedthePBCrequestedthatHKTreturntothenextmeetingwithrecommendationson <br />howeachitemcanbeaddressedandresolved. <br />5/11/10 <br />HKTpowerpointpresentationwillbeforwardedtoDPF. <br />DesignteamhasnotseenthistypeofconditionwithsimilarsystemsinotherDP‘x­u <br />Reviewofsteel,operatoranddisconnect. <br />Discussionneededofsequenceofoperationforthecarwash. <br />PBCdiscussedHKTpursuingpaintertogetthemtodoasmuchaspossible,butdoitright. <br />Motiontosetasidemoniestohireaspecialisttoreviewconditionsandprocessesofthewashbayarea,mayincludeforensics. <br />Motion:DickPerry2nd:EricBrownVote:50 <br />6/08/10 <br />SimpsonGumpertz&HegerProposalwasreviewedbyPBC.PBCmemberswouldlikethescopeandtasksforinvestigationneedsto <br />bedefined.MarkBarretttocoordinateameetingtodiscusswithGregfromSG&H. <br />7/13/10 <br />Meetingwasheldon6/18/10toreviewSGHScopeonreportforvehiclewashBay. <br />Draftreportdueon7/26/10forPBCreviewandproposedreviewmtgon7/28/10withTownManager. <br />9/14/10 <br />WhenestimateisreceivedDPFwillsendouttoPBCmemberstoreview. <br />10/12/10 <br />cussedthatinfuturecontractsSystemDesignStatementsalongwithtrainingrequirementsneedtoincludedesign <br />Itwasdis <br />intent. <br />lkway <br />2.83FrontWa <br />9/14/10 <br />DPFreportedthatDPWhadacostrangeof$1315,000toinstallasidewalkfollowingtheincomingdriveway,insteadofpassingby <br />theflagpoleatthecenter.PBCfeltthattheworkcouldbedoneforlessmoneyandshouldbebidinsteadofusingthestatevendor <br />contractandthatHKThadaresponsibilitytoprovidethetownwithdesignoptionsandconstructiondocumentsthatcouldbeput <br />outtobid.PBCaskedDPFtonotifyHKTonneedtomeetdesign/coderequirementsandthattheyshouldprovidelayouts/options <br />(bikepathisnotaviabledesignoption)tothePBCforreviewandthatconstructiondocumentssuitableforbidshouldbeprovided <br />10/12/10 <br />MarkBarrettwillcontactGaryRhodesforamemooncodeviolation. <br />11/9/10 <br />MemowassenttoHKTandawaitingresponse. <br />12/14/10 <br />HKTprovidedseveralsketchesthatwouldsatisfytherequirementtoconnectionthepublicsidewalktothefrontentrance.ThePBC <br />electedtohaveBillHadleyselectawalkwayplanfromthosepresented,thathewassatisfiedwithandgetpricingtocompletethe <br />work. <br />4/14/11 <br />illreportbackto <br />Reportednoactivitytodate,waitingforsnowtomelt,DPWwillbeobtainingpricesforworkdefinedbyHKTandw <br />PBC. <br />Page 4 of 9 <br /> <br />