2011-05-12-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 12 May 2011 Meeting 2.82 Wash Bay 04/13/10 The PBC toured the vehicle car wash area to review the current conditions of erosion, paint decay, water seepage and equipment operation. See HKT email of 1 -28 -10 and HKT letters of 2 -4 -10 and 3 -25 -10 and RW Sullivan memo of 5- 12 -10. After much discussion of the many issues involved the PBC requested that HKT return to the next meeting with recommendations on how each item can be addressed and resolved. 5/11/10 HKT power point presentation will be forwarded to DPF. Design team has not seen this type of condition with similar systems in other DPW's. Review of steel, operator and disconnect. Discussion needed of sequence of operation for the car wash. PBC discussed HKT pursuing painter to get them to do as much as possible, but do it right. Motion to set aside monies to hire a specialist to review conditions and processes of the wash bay area, may include forensics. Motion: Dick Perry 2nd: Eric Brown Vote: 5 -0 6/08/10 Simpson Gumpertz & Heger Proposal was reviewed by PBC. PBC members would like the scope and tasks for investigation needs to be defined. Mark Barrett to coordinate a meeting to discuss with Greg from SG &H. 7/13/10 Meeting was held on 6118110 to review SGH Scope on report for vehicle wash Bay. Draft report due on 7/26/10 for PBC review and proposed review mtg on 7128110 with Town Manager. 9/14/10 When estimate is received DPF will send out to PBC members to review. 10/12/10 It was discussed that in future contracts System Design Statements along with training requirements need to include design intent. 2.83 Front Walkway 9/14/10 DPF reported that DPW had a cost range of $13- 15,000 to install a sidewalk following the incoming driveway, instead of passing by the flagpole at the center. PBC felt that the work could be done for less money and should be bid instead of using the state vendor contract and that HKT had a responsibility to provide the town with design options and construction documents that could be put out to bid. PBC asked DPF to notify HKT on need to meet design /code requirements and that they should provide layouts /options (bike path is not a viable design option) to the PBC for review and that construction documents suitable for bid should be provided 10/12/10 Mark Barrett will contact Gary Rhodes for a memo on code violation. 11/9/10 Memo was sent to HKT and awaiting response. 12/14/10 HKT provided several sketches that would satisfy the requirement to connection the public sidewalk to the front entrance. The PBC elected to have Bill Hadley select a walkway plan from those presented, that he was satisfied with and get pricing to complete the work. 4/14/11 Reported no activity to date, waiting for snow to melt, DPW will be obtaining prices for work defined by HKT and will report back to PBC. 5/12/11 DPW has HKT plans and is in process of getting pricing. 2.84 Close -Out 5/12/11 PBC frustrated that project has not been "closed- out ". DPF shared that frustration and while we have been following some warranty items, plantings, etc. close out has been awaiting the completion of the fluid distribution system and the site as- built. DPF is hopeful that these items are nearly complete and we will be able to "close -out" project. Page 5 of 8