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PBC Meeting Minutes 10 February 2011 Meeting 4.0 Bridge &Bowman Renovation Projects 4.4 Update from School Committee Meeting 12/14/10 The committee was given an overview of the presentation that was shown to the School Committee in support of additional scope items. The School Committee recommended pursuing additional funding to incorporate the additional scope items. 4.4 LEED Certification 12/14/10 The Project Architects outlined that LEED certification was not considered to be viable given the scope and nature of the proposed work at Bridge and Bowman and recommended against pursuing the certification. The School Principals' thought that the funding for LEED pursuits could be better suited to go towards items that will effect programming or educational issues. 4.5 Project Direction 12/14/10 With the School Committees support of pursuing increased funding to expand the base scope of the project discussion ensued on the paths of the project and if and how work could continue until the spring town meeting. The DPC suggested a fee increase would be warranted in the area of $280,000 to accommodate the increased scope. Multiple scenarios were discussed concerning what scope items could continue, scheduling paths and what work could be continued contractually. Motion to recommend that project go dormant until additional funding is authorized for expanded scope or direction to continue with original scope received. Motion: Dick Perry 2 nd : Carl Oldenburg Vote: 6 -0 4.6 2/10/11 Discussion regarding the scheduling of the continued project, town meetings, construction sequencing and phasing schedule. Also, the fee negotiation with DPC. PBC discussed Pat, Jon and Eric continuing with fee negotiation issues. 5.0 Fire and Police Study and Design 5.6 Written report / hard copy 8/10/10 It was stated that the final submission of this study would be in the form of a final written document /manual. Further, that a submission should be made constituting a progress submission for this final document as portions of the manual will likely be needed for a submittal to the selectmen. 12/14/10 Final report for the Fire Station was received. PBC recommends that Donham & Sweeney complete the Police Station report in the some fashion as the fire station report and submit copies to PBC to review at next meeting. 2/10/11 Feedback from Eric Brown, Bruce and the chiefs was sent to the architects. PBC would like an electronic copy of the report. Page 5 of 6