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PBC Meeting Minutes 10 February 2011 Meeting 2.26 Budget For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 7/13/10 No updates 1/13/11 DPF transmitted budget status Update, Currently $184,982.00 in encumbered funds and $2,560,381 in un- committed funds remaining. Advising that $250,000 may be required for the wash bay fix, $200,000 held for potential AC expansions if approved, $50,000 for contingency, and $40,000 for approved EOC expenses not yet transitioned to Purchase Orders. 2.60 Site Signage at Street For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 11/9/10 Existing lights have been powered up and are too strong and create hot spots, DPF to contact light vendor for fixture recommendations. 12/14/10 DPF made contact with Reflex lighting and is waiting fixture recommendations. 1/13/10 DPF working with DPW to develop cost effective design solution to lighting issue. 2.73 Fluid Distribution System For the purposes of reducing ongoing printed text, previous entries under this heading may have been removed from current meeting minutes. Please refer to previous editions of the minutes for older insertions. 7/13/10 Parts are on order for interfacing system with existing tank monitoring system and spill boxes, when received system will be complete. 12/14/10 Waste Oil Heater & Fluid Distribution System at 98% complete 2.82 Wash Bay 04/13/10 The PBC toured the vehicle car wash area to review the current conditions of erosion, paint decay, water seepage and equipment operation. See HKT email of 1 -28 -10 and HKT letters of 2 -4 -10 and 3 -25 -10 and RW Sullivan memo of 5- 12 -10. After much discussion of the many issues involved the PBC requested that HKT return to the next meeting with recommendations on how each item can be addressed and resolved. 5/11/10 HKT power point presentation will be forwarded to DPF. Design team has not seen this type of condition with similar systems in other DPW's. Review of steel, operator and disconnect. Discussion needed of sequence of operation for the car wash. PBC discussed HKT pursuing painter to get them to do as much as possible, but do it right. Motion to set aside monies to hire a specialist to review conditions and processes of the wash bay area, may include forensics. Motion: Dick Perry 2nd: Eric Brown Vote: 5 -0 6/08/10 Simpson Gumpertz & Heger Proposal was reviewed by PBC. PBC members would like the scope and tasks for investigation needs to be defined. Mark Barrett to coordinate a meeting to discuss with Greg from SG &H. 7/13/10 Meeting was held on 6118110 to review SGH Scope on report for vehicle wash Bay. Draft report due on 7/26/10 for PBC review and proposed review mtg on 7128110 with Town Manager. 9/14/10 When estimate is received DPF will send out to PBC members to review. Page 3 of 6