2011-07-14-PBC-min - Laserfiche WebLink

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PBC Meeting Minutes 14 July 2011 Meeting 2.83 Front Walkway 9/14/10 DPF reported that DPW had a cost range of $13- 15,000 to install a sidewalk following the incoming driveway, instead of passing by the flagpole at the center. PBC felt that the work could be done for less money and should be bid instead of using the state vendor contract and that HKT had a responsibility to provide the town with design options and construction documents that could be put out to bid. PBC asked DPF to notify HKT on need to meet design /code requirements and that they should provide layouts /options (bike path is not a viable design option) to the PBC for review and that construction documents suitable for bid should be provided 10/12/10 Mark Barrett will contact Gary Rhodes for a memo on code violation. 11/9/10 Memo was sent to HKT and awaiting response. 12/14/10 HKT provided several sketches that would satisfy the requirement to connection the public sidewalk to the front entrance. The PBC elected to have Bill Hadley select a walkway plan from those presented, that he was satisfied with and get pricing to complete the work. 4/14/11 Reported no activity to date, waiting for snow to melt, DPW will be obtaining prices for work defined by HKT and will report back to PBC. 5/12/11 DPW has HKT plans and is in process of getting pricing. 6/9/11 One price received trying to obtain a second. 2.84 Close -Out 5/12/11 PBC frustrated that project has not been "closed- out ". DPF shared that frustration and while we have been following some warranty items, plantings, etc. close out has been awaiting the completion of the fluid distribution system and the site as- built. DPF is hopeful that these items are nearly complete and we will be able to "close -out" project. 4.0 Bridge &Bowman Renovation Projects 4.4 LEED Certification 12/14/10 The Project Architects outlined that LEED certification was not considered to be viable given the scope and nature of the proposed work at Bridge and Bowman and recommended against pursuing the certification. The School Principals' thought that the funding for LEED pursuits could be better suited to go towards items that will effect programming or educational issues. 4/14/11 LEED was discussed and it was agreed that work should focus on energy aspects and incorporate into the specs those items that can be incorporated in the spirit of LEED. Further that the last part of the last sentence of the LEED Ltr from DPC dated 23 November 2010, should be followed.... "... we suggest designing all systems within the current scope to a standard that would be required for LEED Certification but not add additional scope solely for the purposes of achieving certification. "And report back on what measures are being done. 4.8 DPC Proiect Update 5/12/11 Design Partnership provided a general overview of the project for 30% Design Development completion inclusive of expanded scope. Primary topics of discussion were floor plan approval, phasing plan for construction and Window patterns and schedule. At next meeting DPC will pin -up drawings for review and bring MEP Engineer. PBC would also like to review Division 1 specs 4.9 Approved Floor Plan 5/12/11 Carl O. had been provided with current design floor plans and reviewed with the principals the details of the design plans, to make recommendations back to the Architects on preferences or improvements to the plans to reflect final approved plans from the user. It was reported that the plan presented back to the architects were 95% and the remaining deviations would be minimal in nature such as the adjustment to a door swing or location based upon continued development of the project. Page 5 of 8