2011-10-21-LEX300-events-OC-min - Laserfiche WebLink

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happen to be in an “important role” right at 9.22.11 for several reasons. First, there are so many involved community volunteers that it would be impossible to honor all of them. Second, there are many people who have given 30, 40 or more years to town service. Being the president of an organization right this minute is valuable, but we also want to represent people who were in leadership roles in earlier times, who may have even been involved longer! Suggestions were collected by index card and any further thoughts should be e- mailed a.s.a.p. Logistics & finding volunteers: We agreed that this is a giant endeavor and we want a strong & large team in place. Everyone is asked to help find friends who will save the 9.22.11 date and commit to serving as our logistics volunteers. We would like to confirm 12 st reliable people for LHS & 12 for Cary by December 1. We will certainly bring in additional volunteers, but will feel more secure if we know that we have a strong volunteer group in place. We will not be too specific right now since we will need to refine placement as we get closer to the event. Budget: Jessie provided a brief budget update following the 10.6.11 Department Chair meeting that she attended along with Kim Coburn, Sue Rockwell and Donna Hooper. Sue Rockwell is working on building out the fundraising team. Afternoon Events: The afternoon components were reviewed and everyone participated in brainstorming around the proposed All-Town Picnic and Country Fair. The Country Fair will include inspiring entry categories to emphasize our themes: Lexington Then & Now, technology, innovation, farming, community, civics, education… Everyone had 2 minutes to brainstorm interesting categories on index cards. Then Jessie read some suggestions from Diamond middle school’s DI team including: smallest pumpkin, largest weed, biggest ice cream cone, best answer to reduce global warming, best colonial item made from recycled materials. Again, please e- mail ideas a.s.a.p. Fay Backert volunteered to serve as a Chair for the Country Fair! Three cheers for Fay!!!! Publicity: We discussed various aspects of publicity and agreed that we want to get out Save the Date info as soon as possible. Tanya updated everyone on the web-site and expressed our need for a central person to help oversee the content to keep it fresh and accurate. Cheryl Meadow volunteered to serve as a web-site editor/ content coordinator! Three cheers for Cheryl!!! Near the end of the meeting Sandy Kahn shared research on ribbons that could be used for a Country Fair. These ribbons could also be worn by our Opening Ceremony team (vs. t- shirts). They also have fundraising & awareness potential! Evening Events: In response to the concern raised at our last meeting, assorted conversations took place and the Symphony decide to move their opening performance to the following weekend. All interested people should be on the look-out for season tickets because the Symphony has an th incredible line-up of 300 special concerts and the tickets will surely sell quickly. th The 300 Community Dance is back on and the theme will be Dancing Through the Years: