2011-10-21-LEX300-events-OC-min - Laserfiche WebLink

Browse Search

th Opening Ceremonies Team Minutes from Friday October 21, 9:00 a.m. meeting Attending: Martha Wood, Fay Backert, Monica Cantwell, Sandy Kahn, Carin Casey, Ronni Skerker, Margaret Counts-Klebe, Cheryl Meadow, Kamala Soparker, Pam Iuliano, Tanya Morrisett and Jessie Steigerwald. The meeting was co-hosted by Tanya & Jessie, co-chairs of the Opening Events, and took place at Jessie’s home. Official pins and decals were available for donations to Town of Lexington. Tanya and Jessie welcomed everyone and focused the meeting on the Opening Events. th Jessie reviewed the “Wheel” format used for planning 300 Events. Each document includes a written description of the Event and a visual representation of the collaborating volunteers and/or organizations. Opening Events: Opening Events were discussed in greater detail. As discussed at the 9.23.11 meeting, goals for the Opening Ceremonies include: making the morning as inclusive as possible, honoring all three hundred years, avoiding a focus on only the Revolutionary period while still celebrating it, providing many different ways for residents to connect throughout the Opening th Day, funding free events, promoting sponsorships, helping preview other 300 Events, structuring the team in a way that will allow busy people to contribute in a meaningful way and providing back-up for the team so that the events run smoothly even if unexpected family or personal situations arise between today’s meeting and September 22, 2011. Opening Ceremony: Jessie and Tanya reviewed the tentative order of the Opening Ceremony. They provided an update on meetings that have taken place over the last four weeks, including a facilities meeting with Pat Goddard and Laurie Lucibello, a budget meeting with Town Department Heads and a pre-production meeting with Jeff Leonard, Laurie Lucibello, Mary Pappas and Florence DelSanto (LexMedia). A pre-production meeting at Cary Hall with Chris Gaffron (Stage Manager) was also summarized. New ideas were presented. Everyone chimed in with questions, comments and suggestions. We are about to close off the broad brainstorming on the Opening Ceremony so we can confirm commitments on all the good ideas we have generated as a team. However, everyone is invited to send any further thoughts by e-mail a.s.a.p. Our goal is to have a completed draft st script by December 1, 2011. It can then be refined beginning in January. Hosts: Hosts were discussed and it was announced that our first confirmed host is Barbara Manfredi. Barbara is a long-time resident, former principal of Bridge Elementary School and Education Portfolio holder of the Lexington League of Women Voters. As a group, our hosts will work well as a team, represent different aspects of Lexington’s community life/activities and, ideally, be recognizable to a good portion of the audience. Individually, each host will be well-anchored in Lexington, having lived or worked here for a long time and preferably having served the community as a volunteer in distinguished ways. Hosts will also be incredibly patient and cooperative, willing to take direction – able to “fill” as needed while being perfectly content to read from the short scripted lines. Finally, hosts help make our guest presenters and audience feel comfortable during our jam-packed festivities, guiding them through any technical difficulties! It was agreed to de-emphasize individual people who