2011-06-28-AC-min - Laserfiche WebLink

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June 28, 2011 Summit Meeting Board of Selectmen, School Committee, Appropriation Committee and Capital Expenditures Committee June 28, 2011 A Summit was held on Tuesday, June 28, 2011, at 7:00 p.m. in the Public Services Building Cafeteria, 201 Bedford Street. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager; Mr. Addelson, Finance Director; Mr. Goddard, Director of Public Facilities and Ms. Chabot, Assistant to the Executive Clerk, were present. Also Present: All School Committee (SC) members; Dr. Ash, Superintendent of Schools; all members of the Appropriation Committee (AC) with the exception of Mr. Michelson and Mr. Neumeier; all members of the Capital Expenditures Committee (CEC) with the exception of Mr. Edson; and Mr. Himmel, chair, Permanent Building Committee. Discussion of Project Schedules, Funding Plan/Potential Debt Exclusion for Bridge, Bowman and Estabrook School projects Mr. Valente began the meeting by explaining that the group would be asked to consider three timing options for debt exclusion and Town Meeting votes for funding the Bridge and Bowman Renovation and the Estabrook School Project. Mr. Goddard presented the following key project considerations in determining the timing: 1.It is likely that when the Town puts the Bridge/Bowman contract out for bid, contractors will consider the availability of funding in determining whether they will submit a bid, so having funding before seeking bids is preferable. 2.To begin the Bridge and Bowman renovation during 2012 summer vacation, we will need to advertise for bids no later than early January and sign a contract in mid to late March. 3.Starting Bridge and Bowman in 2012 will bring much needed educational space online as early as possible. 4.Starting Bridge and Bowman in 2012 creates more separation from the Estabrook construction phase for administration of the projects for the Permanent Building Committee (PBC) and Department of Public Facilities. 5.The Massachusetts School Building Authority (MSBA) has partnered with Lexington in creating a Feasibility schedule for Estabrook to have a Project Scope and Budget Agreement by February. The MSBA process is rigid and requires many check offs by MSBA, as a result maintaining this schedule may be too optimistic. The schedule only allows for six weeks after the Designer to develop the schematic design of the Estabrook School. -2-