2019-02-28-PBC-min - Laserfiche WebLink

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• Lower level plan to possibly include the Information Technology (IT) Department, but concern was raised with water potential due to partially below grade. Current server locations were discussed. The interim Police Headquarters relocation renovations will start around April 2020 and be completed about June of 2020. Renovation will start once the fire department has moved out and into their new headquarters. PBC asked what the format is for upcoming estimates. Jeff will look into this. The 9-1-1 Emergency System was discussed and the logistics that go along with it. It was stated that only the State can move 9-1-1 equipment, and requires around a 6 month — 1 year notice which is a big undertaking. Radio Equipment group to inventory the Police Equipment to better understand what can be used and what the State's requirements are. Further investigating and discussion is needed. 2. Visitor Center— Don Millis (Millis WhitakerArchitectsl Don gave his final updates to the PBC before the project goes out to bid. Sub-bids are due on March 28, 2019 and General Bids due on April 4, 2019. The Exhibit Fabrication & Install Bid will be done separately and has been advertised. Bids for the exhibit work are due March 4, 2019. The Visitor Center will temporarily be relocated to the Carey Memorial Building during construction. Construction to start May 2019, and completed March 2020, before the Patriots Day Celebrations. Project Status • MAAB approved LU/LA Elevator. • Received Historic Districts Commission (HDC) Certificate of Appropriateness. • Engineering has reviewed utilities. • MEP Commissioning and Sustainability reviews has been done. • Cost Estimate within budget. PBC Jon H. asked what the issues would be if schedule changes were to come in. Don stated he is not worried and that the documents will be solid before going out to bid. PBC Charles F. asked about the availability of General Contractors (GC) for the project. The time of year and size of the project was discussed and a suggestion was made to send an email blast out to GC's so they will not miss the bid advertising date. Don reviewed Landscaping and Utility slides with the committee. He stated HDC accepted the landscape plan and the location of the transformer. An outdoor connection will be installed for the use of a portable generator if needed for an emergency. • Water, sewer, drainage and infiltration systems were all reviewed in advance with the engineering department. • The Visitor Center will be connected to the existing gas main and will be used for emergency use only. It was asked if DPW has seen the landscaping plans due to grass/plant maintenance. Don stated they have been given the plans, but he has not received any feedback. PBC asked who will take care of the shrubs and plants in the years to come; it was commented that the same concern was expressed on the PBC Meeting 02.28.19 2