2019-01-10-PBC-min - Laserfiche WebLink

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There was concern that project costs could creep if there was not an appropriate mechanism. Chuck F (PBC) stated the Sustainable Policy is a fundamental agreement. We should establish a LEED process, set a budget and then design to a budget. Phil C suggested a possible way to manage sustainable costs for a project could be to have a policy that commits a percentage of dollars upfront. Phil C stated parameters need to be set or discipline is thrown out the window. Need the ability to get decisions on a timely basis to predict the outcome of the project. Deepika S (SC) suggested Front End is important so all parties know what the expectations are. Policy for a school will look different than it will for municipal projects because the stakeholders change. Discussion on Fees: Mike C asked how the base fee would get adjusted, suggesting that the work sessions with the architect and engineers might increase the design cost. Joseph Sirkovich stated it would depend on how much involvement (meetings and preparations) with the town and design team would be required. LEED vs CHIPS: There was a discussion about the difference between LEED and CHIPS. It was stated LEED and CHIPS are similar,just a different "governing" group. Typically, communities select the least costly path, but Lexington's approach is to achieve the optimal path from a Life Cycle Cost and Sustainability Cost basis, and not necessarily the least First Cost basis. Doug L (BOS) Concerns: He commented that the work sessions need to be defined. It is helpful to understand the feasibility piece and check points. Doug: • Pondered whether setting a LEED percentage puts some constraints on spending. • Asked who decides who is involved at the very early stage. • Suggested that there be a policy that looks at operating. Project Schedule Concerns: Jon H stated schedule duration needs to be properly set at the beginning of the project. Historically, the town does not leave enough time to make decisions. Motion to adjourn was made and seconded: Meeting adjourned at 8:30pm. PBC Meeting 01.10.19 2