2019-01-10-PBC-min - Laserfiche WebLink

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1775R"otic TOWN OF LEXINGTON Q m Permanent Building Committee i Q Permanent Members APRIL19TM Co-Chairman: Jon Himmel & Co-Chairman Dick Perry FxIN61-� Philip Coleman, Charles Favazzo, Carl Oldenburg, Peter Johnson, Howard Hobbs Project Specific Members Clarke&Diamond Schools Hastings Elementary Fire Station Visitors Center LCP LCC Margaret Coppe Curt Barrentine Robert Cunha Joel Berman Teresa Hank Edwin Goodell Andrew Clarke Joseph Sirkovich Peter Kelly Wilson Manz January 10, 2019 Members Present: Jon Himmel, Dick Perry, Philip Coleman, Charles Favazzo, Carl Oldenburg, Curt Barrentine, Joe Sirkovich DPF Staff: Mike Cronin/Director of Public Facilities, Ann Marie Ponzini Board of Selectman Representative (BOS): Jill Hai, Doug Lucente School Committee (SC): Kate Colburn, Deepika Sawhney Capital Expenditures (CEC): David Kanter 6:10 PM- The meeting was called to order— 201 Bedford Street, Room 221 1. Discussion on High Performance Sustainable Building Policy— Jon Himmel(PBC) This meeting was to continue ongoing discussions related to having a single Sustainable Design Policy for the Town that should be adopted by both the Board of Selectman (BOS) and School Committee (SC); thus ensuring consistency with the Town of Lexington's Project Designs. The discussion focused on how to best achieve Sustainable Goals in a more balanced manner. In order to achieve the Policy Goals, it was suggested that the early stages would require involvement of the key engineering disciplines that are already part of the Architect/Engineer Team. It was noted that the industry standard is to provide extremely little engineering input during the early phases. THE DISCUSSION HIT A LOT OF TOPICS: Capital Expenditure Concerns: David Kanter (CEC) discussed feasibility studies and how sometimes the client needs to be interceded with to keep the "required" scope in check. With the growth in Lexington's expectations the question is how best to better capture the evolution of LEED and Town's Sustainable expectations. David K stated the town does not have unlimited resources. Cost, Sustainability, Life Cycles, and Schedule include the reality of funding. Project expectations have to be part of the initial scope; inclusive of sustainability, cost and schedule decisions. David K stated discipline is needed, and asked what mechanism will be installed to instill discipline? Process: Jon H suggested having work sessions with brainstorming very early on with the Design Team, the Client organization, DPF, PBC and Sustainable Lexington, • The early phase work sessions would as envisioned include the key engineering disciplines. • The Policy and its attachments should be included with the Request for Proposal (RFP). A LEED worksheet that includes unique Lexington requirements should be used as a phase by phase scoresheet for the project. The estimate cost of the project and the schedule should be reviewed phase by phase, and compared with approved project expectations. 201 BEDFORD STREET• LEXINGTON, MASSACHUSETTS 02420