82C- Laptop Computer Usage - 2019

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82C-MDT/Laptop Use (Registry Computer) Policy & Procedure Page 5 of 6 b. Laptop computers should be removed from any vehicle, which is anticipated to be out of service for an extended period of time. c. Computers should be rendered non-functional when a vehicle is sent to be repaired by a non-municipal repair facility. They may remain in the vehicle when municipal employees service the vehicle. i. In all cases, computers may be removed from the vehicle. ii. Computers equipped with air cards may have the air cards removed. d. If a computer or air card is discovered to be lost or stolen, this shall be reported immediately to the Commanding Officer, who will make sure the proper steps are taken to render access of the device to the network inaccessible. 2. Any user who finds a potential lapse in security on any system shall be obligated to report the potential lapse to their Commanding Officer immediately. The system(s) shall then be taken out of service until the problem can be investigated. 3. Security incidents, which violate confidentiality, integrity, or availability of data, must be reported to the Criminal History Systems Board.i 4. No employee shall log into any computer or application using the username and password of another employee. This action is a crime under M.G.L. c. 266, §120F and a serious breach of security.ii F. Training 1. All employees using mobile / laptop computers shall be trained on the use of the computer and software applications they are to use. 2. Criminal Justice Information System users are required to be trained, tested, and certified, at the minimum, to the “Admin and Query” level of use.iii G. Data Log Files 1. A transaction log of CJIS queries and responses must be maintained pursuant to 3.8.1 of the CJIS User Agreement. Files must be maintained for at least two years and must be available to CHSB upon their request. For further information, see Department policy 13A-Computers, Security and General Management. 2. The mobile software logs, mobile communications and data queries may be public records and may have to be released upon receipt of a public records request. For more information see Department policy 82A-Records Management.