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17A – Budget & Accounting <br />Policy & Procedure Page 2 of 5 <br />B. The Budget Process [17.2.1] <br />1. The budget year for this Department begins on the first day of July each <br />year and ends on the following June 30th. <br />2. The Chief of Police shall submit a proposed operational and capital <br />budget to the Town Manager as directed, usually during the month of <br />November. <br />3. The commander of each division shall be prepared to submit budget <br />and program improvement recommendations to the Chief of Police <br />before the end of September each year. Examples of divisions include: <br />[17.2.2] <br />i. Patrol Division; <br />ii. Administration <br />iii. Investigation <br />iv. Parking <br />v. Crossing Guards <br />vi. Dispatch <br />vii. Animal Control <br />C. Budget Management [17.2.1] <br />1. The Chief of Police shall be responsible for managing the Department <br />budget. <br />2. Every payroll period, the Chief of Police or his/her designee shall review <br />the Department’s personal services budget to report on the financial <br />position (ending on the previous payroll). The budget report includes an <br />overview of: [17.4.1] <br />a. Initial appropriation for the budget year; <br />b. The balance submitted at the beginning of the payroll period; <br />c. Expenditures and encumbrances made during the period; and <br />d. Unencumbered balances at the end of the pay period. <br />3. The Chief of Police shall use this data to manage expenditures and <br />approve purchases for the Department. <br />4. The Chief of Police, or in his designee, will sign each payroll and <br />accounts payable. <br />D. Cash Funds and Account Maintenance [17.4.2(d)] <br />1. Generally <br />a. Authorization: All cash funds or accounts where Department <br />personnel are permitted to receive, maintain, or disburse cash shall <br />be approved by the Chief of Police.