17A - Budget and Accounting - Laserfiche WebLink

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Policy & Procedure Page 1 of 5 Lexington Police Department Subject: Budgeting and Accounting Policy Number: 17AAccreditation Standards: Reference: 17.1.1; 17.2.1 ; 17.2.2 ;17.4.1; 17.4.2; 17.4.3 Effective Date: 3/11/13 New Revised Revision Dates: 1/24/19 By Order of: Mark J. Corr, Chief of Police GENERAL CONSIDERATIONS AND GUIDELINES The purpose of this policy is to identify and provide guidance for those involved with the budget cycle. The budget process often begins nine to ten months prior to the beginning of the new fiscal year. Careful planning is crucial in presenting a budget proposal to address the needs of the Department. In addition, Department employees dealing with cash are provided guidance in accepting payment, expending cash, and accounting for those expenditures. Sound financial records will protect employees from any claims of inappropriate use of funds. It is the policy of the Lexington Police Department to: 1. Submit a sound budget proposal to fund the Department in order to meet the policing needs of the community; 2. Manage the operational budget to ensure that funds from budgetary appropriations are available for police operations throughout the fiscal year; and 3. Maintain the integrity of cash accounts and expenditures in the Department. PROCEDURES A. Fiscal Authority and Responsibility [17.1.1] 1. The Chief of Police is designated as having the authority and responsibility for fiscal management of the Department. 2. Such authority is derived through his appointment and designation by the Town Manager.