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12C – STAFF MEETINGS Policy & Procedure Page 2 of 2 b. The personnel required to attend the meeting. These may include: i. Any or all command staff personnel, ii. Other Department members or employees, or iii. Any individual from outside the Department whose attendance is required or authorized by the Chief. 3. Any person may be excused from attending the staff meeting by the Chief or his designee for a valid reason. B.Responsibilities 1. Every member who is scheduled to attend a staff meeting may submit, in writing, topics for discussion during the meeting. These written proposals should be submitted on or before a designated date. 2. Prior to the meeting, the Chief shall distribute to each member a staff meeting agenda. The issues outlined in the agenda will form the basis of discussion for the staff meeting. 3. All members should actively participate in the discussion and development of issues. 4. The Chief may resolve issues at the meeting or may take issues under advisement for future resolution. If the Chief takes an issue(s) under advisement, he will notify the staff of any decision made. Such notification will be made by memorandum within a reasonable period of time following the staff meeting. 5. All members of the Command Staff have an obligation to share supporting and opposing points of view. It is equally important for all members to have a clear understanding of each agenda item before the meeting concludes. {It is the obligation of each staff member to follow- up with the Chief of Police, or his designee, if they do not understand directives, information to be shared with other Department members, or any other conclusion that comes from the Staff meeting.} 6. Command Staff members who fail to present opposing viewpoints at a staff meeting so the merits can be thoughtfully discussed, should not after the meeting criticize or offer commentary that is damaging to a consensus formed at the staff meeting. From time to time, command staff officers will be asked to implement and comment constructively on ideas and programs that they may not completely agree. 7. Although staff meetings may be regularly scheduled, command staff officers should at any time bring pressing issues and /or new information to the attention of a Captain or the Chief of Police.