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Policy & Procedure Page 1 of 2 Lexington Police Department Subject: Staff Meetings Policy Number: 12CAccreditation Standards: Reference: Effective Date: 11/1/11 New Revised Revision Dates: 1/24/19 By Order of: Mark J. Corr, Chief of Police GENERAL CONSIDERATIONS AND GUIDELINES A staff meeting is a formal meeting of command staff and other key members of the Department, designed to provide a forum for the exchange of information. In most cases, a staff meeting is held for one, or more, of the following reasons: • To assess Department operations; • To evaluate shift and personnel performance; • To disseminate information to all components of the Department; • To discuss problems or other issues; or • To make collective decisions and/or formulate organizational policy. The Command Staff means all officers from the rank of Sergeant and above, as well as the Office Manager and Traffic Bureau Supervisor. Staff meetings will typically involve the entire command staff. Meetings may be held with subdivisions of the command staff, and may also be opened to all other groups for specific issues. PROCEDURES A. Scheduling and Attendance 1. Staff meetings will be scheduled by the Chief of Police in a manner that will minimize scheduling conflicts and insure maximum attendance. The Chief shall have the discretion of determining how frequently staff meetings will be scheduled. Absent an emergency, the Chief will schedule meetings with a minimum of a two week notice. 2. Prior to a scheduled staff meeting, the Chief shall issue a Memorandum, which will give the following information: a. The date, time and location of the meeting;