2018 11-29-CPC-min - Laserfiche WebLink

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Minutes of the Community Preservation Committee Thursday, November 29, 2018 Parker Meeting Room Town Office Building 1625 Massachusetts Avenue 4:00 PM Committee Members Present: Marilyn Fenollosa (Chair); Dick Wolk (Vice-Chair); Charles Hornig, David Horton, Jeanne Krieger, Joe Pato (arrived at 4:03 PM), Bob Pressman, Lisah Rhodes. Remote Participation: Melinda Walker joined the meeting remotely at 4:02 PM due to her physical presence being unreasonably difficult. Administrative Assistant: Gina Federico Other Attendees: Wendy Manz, Capital Expenditures Committee liaison to the CPC; Carolyn Kosnoff, Assistant Town Manager for Finance (arrived at 4:06 PM); Shawn Newell, Assistant Director of Public Facilities; Bob Phelan, LexHAB (arrived at 4:04 PM); Nathalie Rice, Town Clerk. Ms. Fenollosa called the meeting to order at 4:02 PM and announced that Melinda Walker would be participating remotely due to her physical presence being unreasonably difficult. Ms. Fenollosa also stated that all votes taken during the meeting would be by a roll call vote. 1) Archives and Records Management/ Records Conservation & Preservation- Ms. Rice requested $20,000 in CPA funds for the conservation and preservation of historic municipal documents and records. The funds would be used to continue the program that is already in place to conserve School Committee Minutes, Board of Registrars Minutes, and Records of Overseers of the Poor, from the years of 1850 through 1910. Ms. Rice stated that Lexington's Historical Commission has deemed the documents to be historical records. The CPC had general questions about the preservation and archiving process. Ms. Rice explained that the documents are first preserved and then re-preserved and bound in a 600 page book that is stored in a climate controlled vault located at the Records Center in Cary Hall. Northeast Document Center is the company that has been hired to complete the preservation. Ms. Fenollosa asked where can the documents be viewed and if only a digital copy is available or can a physical copy be viewed as well. Ms. Rice responded and said that the preserved documents are archived on the Towns website 1