2018-09-13-PBC-min - Laserfiche WebLink

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2. Hastings Elementary DPF staff presented the follow up data to respond to a prior recommendation by the design team to remove 1 inch of spray insulation from within the wall cavity at a potential savings of$110,000. Letter from Green Engineer outlining insignificant energy efficiency value amounting to an approximate $250 dollar increase in annual energy cost if removed. Letter from acoustic engineer outlining no acoustical consequence of having vs removing the 1 inch of insulation. PBC discussion focused on the value of this layer of insulation as an infiltration barrier and that it may still play an important role, and the elimination of it may not be an improvement. PBC recommended to leave the layer of insulation in place and have a deduct alternate inserted in the plans to obtain the value if removed. 3. Lexington Children's Place DPF staff presented the Bid Tabulation for receipt of the general bids for the LCP project. Four GC bids were received from prequalified GC's. The apparent low bidder is CTA Construction with a Bid of$10,423,000 with Alt. #1: $(9,000) and Alt. #2: $98,500. Also presented was a letter of recommendation from the design team recommending the award be made to the low open bid including Alt. #1. Staff outlined that Alt. #1 is to change the roofing from EPDM to PC and that presented a credit back to the town of$9,000. Alt. #2 was to change from Metal siding to Zinc siding at an added cost of $98,500. The change in Alt. #2 was purely an aesthetic choice as both materials had the same operational and performance criteria. Staff reviewed the project budget and the $80,271 overage of the Bid Costs ($11,916,000), as compared to the Funded Construction Budget ($11,835,729), and demonstrated the slight adjustments recommended to soft cost items within the budget (including a $27,000 savings from A/E costs) to support the increased Construction Cost while remaining within the overall Project Budget as funded. Motion made to recommend award of the Lexington Children's Place Contract for General Construction to the lowest, responsible, qualified and eligible bidder in accordance with MGL Bidding and award statutes, within the approved budget. Motion made, seconded and approved 4. Approval of PBC Minutes — PBC Committee PBC minutes for 8/16/18 were distributed and reviewed by the Committee Motion to approve the PBC minutes for August 16th, 2018. Motion made, seconded and approved PBC Meeting 09.13.18 2