2018-09-13-PBC-min - Laserfiche WebLink

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S,77SR^h0 TOWN OF LEXINGTON x p Permanent Building Committee Q 'zv D Permanent Members APRIL 14'" , Co-Chairman: Jon Himmel & Co-Chairman Dick Perry fix'"6`� Philip Coleman, Charles Favazzo, Carl Oldenburg,Peter Johnson, Howard Hobbs Project Specific Members Clarke&Diamond Schools Hastings Elementaty Fire Station Visitors Center LCP LCC Margaret Coppe Curt Barrentine Robert Cunha Joel Berman Teresa Hank Edwin Goodell Andrew Clarke Joseph Sirkovich Peter Kelly Wilson Manz September 13, 2018 Members Present: Jon Himmel, Dick Perry, Philip Coleman, Charles Favazzo, Carl Oldenburg, Curt Barrentine,Andrew Clarke DPF Staff: Mike Cronin/Director of Public Facilities, Mark Barrett 7:00 -The meeting was called to order—201 Bedford Street 1. Fire Stations —Jeff McElravy(Tecton Architects) Jeff updated the PBC on the status of the Temp Fire Station. The GC has been trending a touch behind schedule on some parts of the project, however they are tentatively scheduled to perform the punch list on Tuesday 9/18/18. We had originally planned to move fire admin in on 9/21 and operations on 9/28. These dates are likely being pushed to 9/27 and 10/4, to make sure the renovation work is complete. We are still waiting for Verizon to reinstall telephone service which is also required for occupancy. PBC asked about inspections , it was reported that above ceiling inspections were complete and that the inspections group is very good about making frequent site visits to stay on top of issues to be sure a final walkthrough/inspection doesn't lead to a long list of items that would effect schedule. Jeff updated PBC that the Filed Sub Bids were received for the Main Fire station and in total ($7,596,021)were .5% higher than the estimate of same ($7,557,280). The General Bids were also received with an apparent low bid of$14,283,000 against an estimate of$14,983,694. In total the bids received are within budget and the PBC was asked to support a recommendation of award, pending completion of the due diligence review of the bids received, reference checks, etc. PBC asked if there would be a timing issue with the award of this contract and the completion of the temp facility. Motion made to recommend award of the Fire Station HQ contract for General Construction to the lowest, responsible, qualified and eligible bidder in accordance with MGL Bidding and award statutes, within the approved budget. Motion made, seconded and approved 201 BEDFORD STREET• LEXINGTON, MASSACHUSETTS 02420