2018-06-27-CEC-ATM-rpt (Combined Report with Updates & Errata)

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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2018 ATM (incorporating Updates&Errata) Public Facilities The Department of Public Facilities (DPF) coordinates and cares for all Town-owned buildings under the control of the BoS, Town Manager, Library Trustees, and School Committee. Expenses associated with the DPF staffing, maintenance (including preventive maintenance), custodial services, capital-project management, utilities, landscaping and grounds (at schools only), and managing of building rentals and other reservations for use of building spaces are the responsibility of this department. DPF is currently responsible for buildings at 25 locations. • Town Office Building • Cary Memorial Building(CMB) • Police Headquarters • Fire Department Headquarters • East Lexington Fire Station • Samuel Hadley Public Services Building Stone Building(previously used as the East Lexington Library) Cary Memorial Library • Visitors Center • Lexington Community Center(LexCC) • Senior Center in the Muzzey Condominiums, 1475 Massachusetts Avenue (now in caretaker status as Senior-Center activities are now at the LexCC) • Westview Cemetery • Hammond A. Hosmer House • Animal Shelter, Westview Street • 173 Bedford Street(recently purchased for initial use as swing space for the Fire Department Headquarters and then the Police Department) • Nine schools • Old Harrington School(Schools' Central Administration is the primary occupant). • 20 Pelham Road property(primary use planned as Lexington's pre-kindergarten facility, with an area set aside as a potential site for the Community Center Expansion) The DPF is organized around four areas: Administration, Project Management, Facility Maintenance and Repair, and Custodial Services. Administration administers the Department. Project Management handles major capital renovations and provides staff support to the Town's Permanent Building Committee for new construction. Facility Maintenance and Repair maintains and repairs all the facilities listed below. Custodial Services is responsible for custodial services in all those facilities. DPF has taken a systematic approach to solving problems that affect both Municipal and School buildings, including roofs, flooring, building envelope, and school paved parking and sidewalk areas. In a few cases the solutions have been programs with annual funding and could be considered more as ongoing maintenance than capital expenditures. However, as the needs exist and the work has been, and will be, funded using GF cash,the Committee supports labeling these projects as "Capital". The 2017 ATM and STMs approved several DPF-related appropriations. Municipal building-envelope funds (Article 16(c)) are being used for extraordinary repairs to the Town Office Building foundation and drainage system. Lexington High School(LHS)] Security Evaluation and Upgrade (Article 16(g))will use $150,000 for adding to and improving the security cameras and related recording equipment and is nearly completed. School Building Envelopes and Systems Program (Article 16(a)) received $222,200 for repairing water-infiltration damage at the Harrington Elementary School and Central Office brick repair. Lexington High School Air Conditioning for Teacher Planning Offices and Library (Article 16(b)) received $600,000 for heating, ventilating, and air-conditioning (HVAC) upgrades for those areas. The design work is in progress for this project. Facility and Site Improvements (Article 16(d)) received $387,226 for flooring replacement in the Cary Memorial Library, Paving at the Bridge Elementary School (completed), and School Traffic Safety improvements at the Bowman Elementary School (in design). Public Facilities Bid Documents Article 16(e)) received $217,979 for design and construction documents 28