2018-06-27-CEC-ATM-rpt (Combined Report with Updates & Errata)

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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2018 ATM(incorporating Updates&Errata) was stopped at that point because unresolved issues with the Project failed to gain approval of construction funding for the first phase (the above-cited intersection) at the 2015 ATM, under Article 11(a).. As issues with the designs for the first and subsequent phases still remained at the time of the 2016 ATM, another request for construction funds (under Article 10(a))was Indefinitely Postponed. Because many design elements (primarily, but not solely, related to later phases in the CBD) remained in question, on February 22, 2016, the BoS established a Center Streetscape Design Review Ad hoc Committee to specifically investigate a broad set of design elements and make recommendations to the BoS. That Committee completed its work and made a final presentation to the BoS in a public meeting on January 30, 2017. Many of the recommendations for the design choices were not the same as used by the architects for the 25% design. That Committee urged the BoS to obtain a revised 25% design (and cost estimate) that reflected their design choices. The BoS accepted nearly all of the proposed design choices and directed the Town Manager to have the 25% design revised, accordingly. Articles 10(j) and 12(a) of the 2017 ATM were to be the new request for the construction funding for the first phase of the project; however, based on the need for the revised design, the BoS decided to move for Indefinite Postponement of Article 12(a). The CPC moved the same for Article 10(j), with the intent to defer any funding request for this Project to the 2018 ATM; however, there is no FY2019 funding request. (See Article 16(e)regarding what was to be the FY2019 funding.) DPW Equipment DPW currently has 154 pieces of significant equipment (including vehicles). The current equipment—replacement value is approximately $9.5 million and includes pick-up and dump trucks, construction vehicles, and specialized equipment including pumps, rollers, sprayers, and mowers. Replacement intervals vary from 5 to 20 years and are based upon manufacturers' recommendations and DPW experience. Of these, 95 pieces had an individual acquisition cost in excess of$25,000; therefore, their replacement would normally be characterized as Capital and subject to this Committee's review. DPW has developed a well-conceived program, which includes annual updates produced by Division Superintendents, with review by the Manager of Operations and Department of Public Works Director. This program replaces older, less fuel-efficient, and high-maintenance equipment with standard, off—the—shelf, vehicles and equipment that will last longer and cost less to maintain and operate. Replacement of automobiles and all with individual acquisition costs under $25,000 is funded with operating funds. The current 5-year equipment-replacement schedule projects annual costs between $1,000,000 to $1,300,000 per year. For the FY2019 funding request, see Article 16(h). 26