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03/22/2018 AC Minutes Minutes Town of Lexington Appropriation Committee (AC) March 22, 2018 Place and Time: Parker Room, Town Office Building, 7:30 p.m. Members Present: John Bartenstein, Chair; Alan Levine, Vice-Chair & Secretary; Ellen Basch, Richard Neumeier; Sanjay Padaki; Andrei Radulescu-Banu; Lily Manhua Yan; Jian Helen Yang Member(s)Absent: Eric Michelson; Carolyn Kosnoff, Assistant Town Manager, Finance (non- voting, ex-officio) Other Attendees: Dawn McKenna, Chair, Tourism Committee; David Kanter, Chair, Capital Expenditures Committee (CEC); Carl Valente, Town Manager; Suzie Barry, Chair, Board of Selectmen(BoS) The meeting was called to order at 7:35 p.m. 1. Minutes A motion was made and seconded to approve this Committee's draft minutes for March 15, 2018. The motion passed. VOTE: 8-0 2. Announcements Mr. Padaki noted that a Town Meeting member had asked about discrepancies in the 2016 actuals reported in the FY2019 Recommended Budget and Financing Plan (aka: Brown Book) as compared to the FY2018 Brown Book. He is waiting for an explanation from Ms. Kosnoff. Mr. Bartenstein suggested that internal reviews, audits, and/or Department of Revenue reviews probably resulted in changes to the actuals. Ms. Basch reported that the $75,000 request for Article 10(i) Old Reservoir Bathhouse Design includes a feasibility study, design development, and construction documents. 3. FY2019 Budget issues and Report to 2018 Annual Town Meeting (ATM) on Financially- Related Warrant Articles The following article was reviewed in preparation for this Committee's report to the ATM: Article 22: Visitors' Center Funding: Mr. Bartenstein reported that Deborah Brown, Town Moderator, had decided to bring Article 22 to Town Meeting floor on April 2. Ms. McKenna reported that design development on a new visitors' center was complete except for some final details, including inclusion of an additional toilet on the lower level and selecting the outside color for the building. The cost estimate is $4.5 million, which includes $200,000 for completing design development and construction documents, about $25,000 for swing space, and funds for an exhibit designer. Swing space options are being explored. The Board of Selectmen is supporting the project 4-1 and the CEC is supporting it 4-2. The Selectman in opposition would prefer to wait to appropriate construction funding until after it is determined whether some potential outside construction funding becomes available. Mr. Kanter reported that the minority on the CEC would like construction documents completed before construction funds are appropriated, consistent with standard procedure. 1