2018-03-22-AC-min - Laserfiche WebLink

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03/22/2018 AC Minutes There was discussion about funding $200,000 for construction documents at this ATM and waiting until a fall Special Town Meeting to consider construction funding. It was noted that if the Town received grant money after an appropriation, the Town would issue a bond for less than the appropriation. In response to questions, Ms. McKenna reported that none of the alternative funding sources that are being pursued would be impacted by postponing the vote for construction funds. She added that this will be the fourth time this project is brought to Town Meeting, all stakeholders are now supportive, value engineering has been completed,past delays have resulted in increased costs, and it is important to arrange for swing space in the near future if the project is to begin in the spring of 2019 as currently scheduled. She noted that the new facility would indirectly increase tax revenue for the Town by helping local businesses. She also explained that if the appropriation request were to fail this spring, there would be time to go back to a fall 2018 Special Time Meeting (STM) and keep the project on schedule. This would not be true if the project failed at a fall 2018 STM. Mr. Padaki explained that he opposes the project based on his support for having completed construction documents before appropriating construction funds. There was discussion about an additional $200,000 being needed to cover staffing of a temporary location during construction. Staffing costs are normally covered by income from the Visitors' Center store, but such revenue cannot be assumed during construction when operating the store will be disrupted. A motion was made and seconded to support an appropriation of$4.5 million for Article 22. The motion passed. VOTE: 7-1 Mr. Valente arrived later in the meeting and explain that$4.575 is needed for construction and possible renovations for swing space, of which$200,000 would be from"free cash" and the remainder would be borrowed. Because the project isn't scheduled to start until May 2019, the impact on staffing expenses would be negligible in FY2019; the FY2020 operating budget will need to address the revenue loss at the 2019 ATM. Mr. Neumeier added his votes in support of the following articles: • Article 4, Appropriate FY2019 Operating Budget Line 1100 School Expenses • Article 8, Appropriate to Create Diversity Advisory Task Force • Article 10, Appropriate the FY2019 Community Preservation Committee (CPC) Operating Budget and Community Preservation Act(CPA) Projects: ➢ (b) Community Center Sidewalk ➢ (c)Archives &Records Management/Records Conservation &Preservation ➢ (d) 9 Oakland Street Renovation and Adaptive Re-Use ➢ (e) Public Grounds Irrigation Improvements ➢ (f) Playground Replacement Program Bowman School ➢ (g)Athletic Facility Lighting ➢ (h) Center Track and Field Reconstruction ➢ (i) Old Reservoir Bathhouse Design ➢ (k) CPA Debt Service ➢ (l)Administrative Budget • Article 12, Appropriate for Lexington Children's Place Construction • Article 13, Appropriate,for 45 Bedford Street/Fire Station Replacement 2