2013-09-23 BOS Packet - Released

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Project shall be undertaken by individuals qualified in the field of historic document preservation and conservation(the"Consultants"). The Grantee shall ensure that the Project follow the Guidelines for Practice established by the American Institute for Conservation (AIC). 3. The Grantee agrees that it will provide digital images of all records so preserved or imaged to the Town,and that the Town shall have the right to require written confirmation from the Grantee that the Funds were used by the Grantee solely for their intended purpose as set forth herein. 4. In the event that the Project is terminated prior to its completion and/or a dispute arises between the Grantee and the Consultants regarding payment for the Project, the Town shall have the right to withhold payment of the Funds to the Grantee until any disputes over payment between the Grantee and the relevant Consultants have been resolved and written confirmation of any such resolution is provided to the Town by both the Grantee and said Consultants. 5. In the event that the Grantee is no longer able to hold or maintain the First Parish Records preserved in this Project,permanent storage shall first be sought with the First Parish/CTnitarian Universalist Church,presently located at 7 Harrington Road in Lexington,Massachusetts, 02420. If the First Parish Church transfers ownership of the records to an entity other than the Grantee or the Town of Lexington,the Grantee will reimburse the Town for the amount of CPA funds disbursed for this project($10,138). 6. In the event that the total cost of the Project is less than the budgeted amount, or if the project is terminated prior to its completion,any unexpended portion of the Funds that have been disbursed to the Grantee shall be refunded to the Town. 7. The Grantee may draw on the Funds(in part or in whole)for reimbursement of actual expenditures for the Project.The Grantee will provide evidence to the Town that invoices have been paid prior to reimbursement. 8. The Town's grant of the Funds to the Grantee is made with the understanding that the Town has no obligation to provide other or additional support to the Grantee for the Project except as provided for herein. 9. The Town hereby certifies that the Funds have been duly appropriated and are currently available to meet the Town's obligations as stated in this Agreement. 10. For the purposes of this project,the Grantee agrees to name the Town of Lexington as an additional insured on its general liability insurance policy and provide the Town with a certificate of insurance showing the same. 2