2017-12-21-PBC-min - Laserfiche WebLink

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superintendent, principal,and SC rep), DPF(meeting was held with M.Cronin),and Parks and Recreation(meeting was held and discussed)of which the VE log was updated with comments provided by these members. On 12114/17 the team presented the PBC with the updated VE log,on 12/19/18 the SC was presented with the updated VE log,and tonight,the team will be providing the PBC and SC the present VE log jointly to review and approve. The PBC and SC reviewed and discussed the present VE items recommended by project team to maintain budget,reconciled budget with VE compared to SD budget,and remaining VE items lists at length. Out of the two VE logs presented to the PBC/SC,the recommended list to maintain budget was accepted with two modifications noted below(adding C.9&VEA.3). The second log,remaining VE items included time sensitive scope modifications that need to be decided that evening as a decision down the road would impact the design schedule. The below items were accepted or decided to discuss further. ➢ C.9 Delete solid plywood backing at toilet rooms,install blocking only in areas required:accepted VEA.3 Radon mitigation system: accepted as a design contingency item ➢ M.3 Use two-pipe chilled beam system instead of four-pipe: PBC voted to accept this item. SC voted to not accept this item. The project team recommended that an additional meeting with the engineer be held to further evaluate all considerations. The project team will provide PBC and SC with dates for meeting. Remaining VE log items will be labeled as"pending"and shall remain on the VE log as we continue through the Construction Document phase. The accepted VE log and remaining VE log are attached for further clarification and review. 4. Total Project Budget Approval A motion was made by Lexington School Committee Chair A. Alessandrini and seconded by SC to accept the total project budget for the Maria Hastings Elementary Project at$65,279,418 which is in alignment with the MSBA 3011 form. Discussion: None. All in favor: motion passes. 5. Proprietary Letter Approval A motion was made by A.Alessandrini and seconded by SC to accept the proprietary letter as provided by the project team. Discussion: None. All in favor:motion passes. Hastings portion of the meeting ended at 9:30PM -School Committee Adjourned 3. Staff Update on Visitors Center DPF Director Mike Cronin stated, although he was not at the Historic Districts Commission (HDC) meeting, his understanding is that HDC was pleased with the Visitor Center plan and recommended raising the height some. It was reported that the architect has been receiving input/feedback from staff and some plan changes are being considered • Top floor reorganized for a better work flow • There was some talk about a porch but that was put aside and now some discussion about a paver area instead outside the building. • Some bathrooms still accessible from the outside and discussion that overall bathroom count may want to be reduced. Don Mills working on estimates due 3/1 — 3/15, with a possible PBC meeting 3/15/2018. DPF will work on getting current drawings out to PBC. PBC Meeting 12.21.17 3