2017-10-16-CEC-STM2-STM3-rpt - Laserfiche WebLink

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CAPITAL EXPENDITURES COMMITTEE REPORT TO OCTOBER 16,2017, STMs 2017-2&-3 • Four bays, with indoor space for all equipment, (current facility has only 3 bays) prolonging lifespan of equipment and decreasing response time, as well as providing possible expansion; • Larger apron in front of the new facility allowing all vehicles to exit the building fully before entering traffic and pull completely out of traffic before re-entering the building; • Second access/egress route for vehicles; • Programmatic needs (some of which are currently housed in a temporary trailer) including public reception area; and • Adequate facilities and training apparatus for all on-duty staff. In addition to the upgrades to the Fire Department necessitated by the increased scope of public safety work in the 21st century and modern communication and firefighting equipment, the proposed facility is also anticipated to become a back-up Emergency Operations Center(EOC) for the Town. The current estimated cost for the new facility is $19,915,000 and this includes full hazardous waste abatement, based on current soil testing, and factors prior uses at the site, as well as demolition and removal of the current facility. The estimate also includes the traffic improvement work to upgrade the signal light at the intersection of Worthen Road and Bedford Street with necessary additional DPW staff. This Committee believes this project and its cost estimates are comprehensive, conservative and appropriate to the needs of the Town. While the Committee is impressed with the detail presented to date, it is likely that the costs will shift some with each stage of refinement, as the project comes closer to completion. Article 5:APPROPRIATE Fund Funding FOR TEMPORARY Authorization Source Committee Recommends FIRE STATION Requested CONSTRUCTION $2,140,000 GF (Debt) Approval(7-0) (potentially for inclusion in a subsequent Debt- Exclusion Referendum) "To see if the Town will vote to raise and appropriate a sum of money for design, engineering and architectural services, including production of construction documents, and for the construction phase of the temporary Fire Station located at 173 Bedford Street, including signalization and access improvement; determine whether the money will be provided by the tax levy, by transfer from available funds, by borrowing or by any combination of these methods; or act in any other manner in relation thereto." "DESCRIPTION: The Town has acquired 173 Bedford Street, to use as a temporary location for the main Fire Station while this facility is replaced. These funds will allow the 173 Bedford Street property to be renovated to meet the needs of the Fire Department so that they can occupy this temporary facility." (Town Warrant, 18 Sep 2017) The size of the lot at the current Lexington Fire Department Headquarters (LFDHQ) at 45 Bedford Street does not allow for both temporary siting of the Fire Department and construction at the new LFDHQ. Consequently, STM 2016-5 appropriated the funds to purchase 173 Bedford Street to provide for swing space during reconstruction of the LFDHQ. The estimated cost to renovate 173 Bedford Street into an appropriate interim Fire Station is currently estimated at$2,191,000. That includes the$50,000 for design funds appropriated at STM 2017-1, hence the request to this STM is $2,141,000 to complete Construction Documents,bid documents, and construction. Assuming that the appropriation under the prior Article and 7