2023-10-26-PBC-min - Laserfiche WebLink

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TOWN OF LEXINGTON Permanent Building Committee Permanent Members Jon Himmel, Co-Chairman, Charles Favazzo, Co-Chairman, Peter Johnson, Philip Coleman, Celis Brisbin, Elizabeth Giersbach, Frederick Merrill Police Station Members: Semoon Oh, Wendy Krum Associate Members: Curt Barrentine, Henrietta Mei Permanent Building Committee (PBC) Minutes for the meeting held on: 10-26-23 The meeting was held remotely via Zoom PBC Members Present: Jon Himmel, Charles Favazzo, Philip Coleman, Celis Brisbin, Fred Merrill, Wendy Krum, Curt Barrentine Others Present: David Kanter, Mark Sandeen, Gerry Yurkevicz, Todd Rhodes, Cindy Arens, Dan Voss Tecton Architects (Police Station): Jeff McElravy SMMA Architects (High School): Erin Prestileo, Matt Rice Dore & Whittier (Police & High School): Mike Burton, Steve Brown Staff: Mark Barrett, Michael Cronin, Maggie Peard The PBC Meeting was called to order at 5PM Meeting Minutes The minutes for 9-13-23, 8-17-23, and 6-8-23 were discussed and will be edited by staff. Review and make recommendations to the Select Board on the acceptance of the High-Performance Buildings Policy. Maggie Peard provided an overview of the High Performance Buildings Policy. It was originally conceived in 2019 and is a sister policy to the Integrated Design Policy. The High Performance Building Policy focuses on completed buildings while the Integrated Design Policy (IDP) focuses on building in design and construction. The High- Performance Buildings Policy looks at municipal buildings and identifies any issues in performance that would negatively impact occupant health or environment. The policy creates a stakeholder group to set up a yearly process of collecting data on a building-by-building basis. After the onboarding process that will last a couple of years, targets will be set. The Select Board and the School Committee would adopt the policy. There could be impacts to operating and maintenance as well. The policy was being presented to other committees as well to incorporate input prior to bringing the policy to the Select Board and the School Committee. Jon Himmel stated that he sent tracked change comments on the documents for review. He asked about the purpose of policy and the definition of well-being. He raised concerns about the lack of discussion on fire safety, egress in the event of a fire, and other safety issues in the policy. It was reported that regular maintenance check-ups were done annually at a minimum. There was a discussion surrounding whether emergency preparedness should be part of the policy. Jon Himmel suggested adding a seventh item about outside sources of funding. Jon Himmel suggested that the documents be created so that they can be searched on the server. Jon Himmel suggested having a hierarchical structure to refer to other sections, points numbered and footnoted. Jon Himmel suggested having inspections of trees after weather events, and asked if DPW has reviewed the document for landscaping, policy should be included. Jon Himmel suggested breaking down the maintenance requests by category. Also, the document must reference the IDP and give it precedence. Maggie Peard thanked him for all of the feedback. Update on Police Station Project Steve Brown provided an update on the Police Station Project. There was brownstone going on the exterior. The last and final delivery for the water table was received. The curtainwall framing should be wrapping up by the end of the week. The exterior windows will be starting the next week. The building should be tight by the end of November. Roof membrane is on, and standing seam to be complete by December. The exterior elevation is staged for masonry. Inside the building on the first floor, the drywall should be finished within the current or next week. The