2003-02-14-2020-min (Implementation Committee)

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2020 Vision Implementation Committee February 14, 2003Meeting Minutes – 7:45 a.m. Selectmen’s Meeting Room Members Present: Chuck Benson, Todd Burger, Helen Cohen, Peter Enrich, Ellie Epp, Sherry Gordon, Tom Harden, Alan Lazarus, Fernando Quezada, Jerome Smith, Nancy Wilson Others: Rick White, Candy McLaughlin, Wendy Rundle The minutes from the January 24 meeting were approved. Wendy gave a brief summary of issues from the Operations Subcommittee meeting. Discussion topics were the draft agenda for the public forum, and where we are in the process and where we go from here. Public Communications Needs. Candy passed around a sign-up sheet and reviewed the major tasks for publicizing the process in general and the forum in particular. There was discussion around revising a draft Minuteman article for publication next Thursday. There was also discussion of whether pre-forum publicity should mention Implementation Committee meetings and seek interested new members; it was decided to focus on getting people out on March 6 at this point. A follow-up article after the public meeting could also mention recruitment for the committee. There was acknowledgement of numerous uncertainties about how many people may attend, but a stated intention to attract as many people as possible. Additional constituencies that can be tapped into include seniors, parents of school children, and the clergy. Listed below are the publicity responsibilities people took on (thank you to all): Alan 1. – write the next article on Themes III-V – send to Candy via email by the end of the day Thursday, February 20 Peter 2. – write op-ed letter for signature by all committee members – send via email to Candy by Friday, February 28; Candy will send out to everyone for review over the weekend and submit to the newspaper on Monday. Alan 3. – arrange for cable broadcast of the March 6 public forum Helen and Ellie 4. – compose a letter to boards, committees, and community groups publicizing the March 6 forum and asking for their participation – send via email to Candy by Thursday noon, February 20. Candy will process for mailing on Friday or Monday. Fernando 5. – work with Candy on a letter to former 2020 Vision participants and Town Meeting members and candidates – document needed by Thursday noon, February 20. Candy will also send out via TMMA email list. Todd, Peter 6. – volunteer to speak about 2020 Vision if a group requests a speaker Jerome, Chuck, Tom 7. – individually orient new board members to the 2020 Vision process. March 6 Public Forum. Wendy reviewed the draft meeting plan and agenda. There was considerable discussion about the amount of large group time in the meeting compared to time in small group discussion, with attention to issues of process, content, and cadence of the meeting. It was decided to retain the draft schedule, but to reduce the