2016-09-15-PBC-min - Laserfiche WebLink

Browse Search

Statements from the architects who attended the walk-through describing why they did not submit a proposal certified representative endorsing the adequacy and completeness of the procurement activity T. Elmore mentioned that the responses collected from the architects who attended the walk-through were fairly consistent, as they all stated that the reason(s) /or inconvenient timing related to the holiday, a recent submission to a different project, or both. He then went on to explain that the architect selection committee should still follow the same procedures they would as if they received 3 or more proposals, meaning they fairly submission and attend the DSP meeting on September 27, 2016 with an idea in mind of how they would like to proceed or not proceed with the submitting architect. Furthermore, he pointed out that the MSBA has advised that the District is prepared to describe each step of the procurement process that was followed when the designer services were secured for the previous study, and that they will likely have a lot of other questions. The committee then went on to discuss the situation at hand: E. Brown stated that the procurement process is to find the architect who will provide the best services for the project, they could provide the same level of achievement for the Maria Hastings School. The committee then reiterated what their hopes were for the Maria Hastings School, and whether or not they thought DiNisco was a good fit. They also discussed the ramifications if they did not select DiNisco. T. Elmore pointed out that, though being somewhat conservative, a 2 to 3-month delay in the schedule now, could result in a September, 2020 occupancy date, rather than the September, 2019 date that they are hopeful for. The committee agreed that the major delay in schedule would have a serious impact on the students and educational program due to the heavy increase in enrollment, which is only projected to grow more. L. Lipsitz, principal of the Maria Hastings Elementary School, pointed out that 63 new students enrolled over the summer of 2016, plus an additional 9 since the beginning of the academic school year, as opposed to the average 30 students over the summer enrollment period. Though they were interested in receiving proposals from other architects, the committee at this point agrees that DiNisco is a qualified and able architect. They went on to weigh the pros and cons of moving forward with DiNisco or beginning the architect selection process over again, and all agreed that due to the timing and great past performance from DiNisco, there is little downside to moving forward with them as the project architect, and it is important to the community that the over- population issue is addressed for the sake of the educational program and comfort of the students as soon as possible. 4.Project Goals T. Elmore pointed out that an extra copy of the project goals worksheet is attached to the meeting packet. He mentioned that if anybody would like to provide their input, that the worksheets can be filled out and submitted to him and R. Milaschewski via email. 2