2016-11-10-PBC-min - Laserfiche WebLink

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T. Elmore had sent out an email on October 31st to the PBC Members that included attachments of the OPM review of schedule options that had been developed and vetted by the team to determine if there was a path to complete the building by the September 2019 school start date. This review was included an Executive Summary document and 5 Concept Schedules that were distributed again in the meeting packet. A summary Power Point was reviewed in the meeting. As no designs or tangible scope decisions have been made at this point this exercise was more on the Concept Level than an actual scope based schedule evaluation. T. Elmore reviewed the assumptions, 5 schedule move in dates and the recommendation to anticipate a winter 2019/2020 turn -over and move in for planning purposes. (see power point attached) The possibility of improving upon that time -frame could happen in the future as more is known about the project detail and the process unfolds. It was discussed in the meeting that there were certain elements that would dictate the ability to compress the schedule. P Coleman commented that various tasks should be examined further to see if there might be ways to compress schedule drivers. This included tasks like beginning the Conservation Committee approval process as early as possible and utilizing any possible time saving approach to not give up on a September 2019 turn over date. This was discussed at length. There were additional points raised that the initial hope for the September 2019 completion date was based on MSBA acceptance in to their program approximately 6 month prior to the actual acceptance in to their building program. The delay in the beginning has direct impact on the team's ability to forecast a September 2019 date. The Model School program was raised as a potential time saving solution, which was then discussed. Model School: T. Elmore had sent out an email on November 7th to the PBC Members that included attachments of the OPM review of the Model School program offered by the MSBA. This review included an Executive Summary document that was distributed again in the meeting packet. A summary Power Point was reviewed in the meeting. T. Elmore reviewed the fundamental parameters of the program, the benefits and challenges of the program and the recommendation to follow a traditional core program process for the Hastings project. (see power point attached) The discussion included the PBC Members, Public Building Staff, OPM, DiNisco Design, School Representatives and others attending the meeting. The OPM pointed out that the analysis done and included in the meeting packet, indicates that there are multiple factors that would not be supported by a Model School. DiNisco Design has looked at the Hasting site and preliminary conclusions are that the Estabrook Model School is possibly the only Model School that would fit on the site. DiNisco Design has also looked at the Hasting Educational Program and determined that it would not fit in the Estabrook Model School without Substantial Modifications. This was a significant factor in dismissing the Model School as an option. The Public Building Department also informed the committee that Estabrook was designed and built prior to several new Lexington initiatives that would "substantially Modify" 3