2016-11-08-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting November 8, 2016 #835 Visitors Center: The Board of Selectmen tabled discussion of this project in the spring of 2016 when estimated costs reached $3Î4 million. Staff does not anticipate additional spending on this project during this budget cycle. It was agreed that Ms. Hai will contact Dawn McKenna, Chair, Tourism Committee, and a proponent of the project, to determine whether she has done a value-engineering effort to reduce the costs and, if so, Ms. Hai will decide whether those should be brought to the attention of this Committee. #870 Hastings School Renovation/Replacement: This project is moving forward as expected, with February 2020 as the target occupancy date. The timeline, which includes a debt exclusion vote in the fall of 2017, does not allow for an earlier occupancy date. The budget includes $1.5 million for an OwnerÓs Project Manager (OPM), but it is now expected that only $600,000 will be used. The new facility is expected to address enrollment-growth trends, but this Committee has expressed serious concerns that will not provide sufficient space if that growth continues as last projected. #898 School Traffic Safety Improvements: This project reflects an ongoing effort to identify and implement safety enhancements at the schools using traffic-flow studies. It is anticipated that those would be funded by debt. #939 Public Facilities Mechanical/Electrical System Replace: This is an annual program. The FY2018 funding would be used to replace the library chiller where there has been an issue with moisture. Air cooling may be preferred to the current water-cooling system. The geo-thermal well systems at Fiske Elementary School and Harrington are not lasting as long as originally anticipated. Consultants are being used to assess the projects. #979 Munroe School Roof: The Munroe Center for the Arts Board voted to cover the approximately $150,000 that was the bid for this project. Therefore, as further funding is not required, it is anticipated that this CIP will be withdrawn. #989 LHS Security Evaluation and Upgrade: Mr. Hurley reported that LHS has 45 entrance doors in its many buildings. Currently teachers must physically lock all of those doors if a lock-down is required. Staff requested implementation of an electronic-locking system to enhance safety. It was noted that the replacement LHS facility that is being pursued is likely to incorporate a more-contiguous building campus that would reduce the security challenges created by the current sprawling campus. Mr. Goddard questioned whether an electronic-locking system in the current facility would be as effective as is anticipated. This Committee suggested that the project should have strong internal support before proceeding further with it. Mr. Hurley agreed to discuss this further with the SC. #990 LHS Guidance Space Mining: Current guidance space would be reconfigured to accommodate the expanding enrollment. The project should not be postponed and can be done over the summer. #991 LHS Nurse Office and Treatment Space: A mechanical room would be reconfigured to add space to the nursesÓ area as well as to provide some additional athletic storage space. There was a discussion as to whether this reconfiguring was the best use of that space (e.g., rather than as educational space). The sense of the Page 3 of 4