2016-11-08-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting November 8, 2016 #564 LHS Heating Systems Upgrade: Mr. Goddard reviewed the history of plans for replacing the LHS HVAC system. The project has been repeatedly deferred in recent years. In 2013, the School Committee supported a $12 million project; but an expanded scope with upgraded environmental standards increased the estimate to almost $21 million to complete the project. The SC has now decided to forgo the replacement of the HVAC system and focus on submitting a Statement of Interest to the Massachusetts School Building Authority as soon as eligible, with a target date of calendar year 2019, for the rebuild/upgrade of the whole LHSÏwith the goal of having the project completed by calendar year 2025. To-date, HVAC system repairs have been handled within the operating budget which is anticipated to continue until the LHS project is completed. There was discussion about a project to install air conditioning to relieve staff areas that are particularly impacted by the aging HVAC system. It is anticipated that such a projectÏpreferably represented in a new CIPÏ would be less than $1.0 million, and about $300,000 may be available from a previous appropriation for design work on the whole LHS HVAC system. It was noted that such an alternate use of those funds would require at least advice to Town Meeting. The committee requested, and received, assurances that ongoing maintenance of the HVAC system was feasible until such time as the new building would be operational. It was also noted that replacing/renovating LHS to provide 400,000 square feet of spaceÏwith no available swing spaceÏis expected to be a phased project. Future steps to be taken: A CIP created to address the staff-area air-conditioning project, if it is to be considered. Mr. Addelson will determine what action(s) would be needed to apply the balance in the previously appropriated funds for such an air-conditioning project. Illustrations showing a conceptual progression of building a new LHS are to be provided to the Committee. Additional information regarding the timing and estimated costs for each stage of the sequential funding for a new LHS is to be provided, so it can be considered as this Committee develops its five-year capital plan. #647 Municipal Building Envelopes and Systems: The recommended maintenance is the result of normal aging. There is nothing to indicate the presence of hazardous materials. #653 Building Flooring Program: These are generally summer projects. Work is done annually in LHS. Library floors are included in this CIP. The only known asbestos is in the flooring for the central offices in the old Hastings building. Each building in the project generally requires more than $25,000, the threshold generally used as one factor to differentiate between capital and operating projects. #698 School Paving Program: This would be a summer project. No improvements to traffic pattern are included. Access to fields and buildings would be maintained. #749 Public Facilities Bid Documents: The $100,000 appropriated by the 2016 ATM was not used. Consistent with past practice, those funds will revert to the general fund. Page 2 of 4