2016-10-13-PBC-min - Laserfiche WebLink

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Motion to approve the appointment of the designer selection Committee for Public Safety Buildings. Motion 2nd and APPROVED. • DPF informed the committee that five architect firms showed up for the walk through for Police & Fire on 10/11/16. • PBC asked what exactly the Police /Fire project is. • DFP informed the committee there are a couple of scenarios; o Each building is approximately a $19,000,000 project. o Purchase of the Liberty Mutual Building to renovate, and then move the Fire Department there on a temporary basis, while Fire HQ is torn down and rebuilt. o Police could stay at their current location after renovations or Liberty Mutual Building could be a temp police Building or a permanent new Police HQ. • PBC asked why not tear down the Liberty Mutual Building and build a new Fire Station there. • DPF discussed prior location studies and that the present site was superior to fire Department response to the town. • PBC asked if the East Fire House will be eliminated — NO. • PBC commented they feel the program needs to be analyzed better. Donham & Sweeney did not include East Lexington Fire in the study. • There was a discussion on the timing of the Fire project and the school project (Hastings) and how they relate to each other and a special town meeting. • DPF stated that we might have an answer by the November 10th PBC meeting for when the vote for debt exclusion might be. • PBC asked about the Armenian School and if it was still being considered for purchase • DPF stated the town is still looking at that building and perhaps the Lexington Children's Place was a possible use. 4. Remote Access — Board of Selectman (BOS) Policy • DPF distributed copies of the Board of Selectmen Policy for review. • The committee agreed that if a PBC member is not available to attend a meeting, it would be beneficial if they could still participate via a conference call. • Discussion ensued including the idea that remote participation be available at every meeting and references to the policy requiring advance approval of its use and the BOS desire that it be an infrequent event. • DPF will inquire with IT department on needs for setting up the proper equipment. Motion to adjourn was made and seconded: Meeting adjourned at 9:OOpm. PBC Meeting 10.13.16 3